Executive Assistant to C-suite

LaSalle Network has partnered with our client, a logistics technology company headquartered in Chicago, in seeking a highly organized and proactive Executive Assistant to C-suite . You’ll support a dynamic team of C-Level Executives across the country. The ideal candidate will act as the right-hand person to our leadership team, ensuring smooth operations and efficient communication within the organization. Our client is a growing, technology driven, late-stage start-up with a focus on innovation and a culture of transparency and collaboration.

Executive Assistant to C-suite Responsibilities:

• Manage complex calendars for the C-Level Executives, prioritizing and scheduling appointments, meetings and conferences
• Coordinate and prioritize conflicting commitments, ensuring optimal use of executives' time and maintaining flexibility for last-minute changes
• Arrange domestic and international travel, including flights, hotels, ground transportation and visas as required
• Create detailed travel itineraries and agendas, providing executives with all necessary information for seamless travel experiences
• Act as the primary point of contact for the executive office, screening and directing incoming calls, emails and correspondence with professionalism and discretion
• Manage office supplies inventory, procurement and vendor relationships to ensure smooth office operations
• Process expense reports accurately and in a timely manner, reconciling receipts and tracking expenses
• Maintain detailed records of expenditures and budgets for executive review and approval
• Attend and participate in meetings, capturing comprehensive meeting minutes, action items and follow-up tasks
• Organize and maintain digital and physical files, document, and records, ensuring easy accessibility and confidentiality
• Anticipate the needs of the leadership team and proactively address operational and administrative challenges
• Collaborate with other departments and executive assistants to facilitate cross-functional initiatives and projects, promoting synergy and alignment across the organization

Executive Assistant to C-suite Requirements:

• Bachelor's degree in Business Administration, Communications or a related field strongly preferred
• 5+ years of proven experience as an Executive Assistant supporting C-Level executives in a fast-paced corporate environment
• Exceptional organizational skills with the ability to prioritize tasks and meet deadlines effectively
• Excellent written and verbal communication skills, with a keen eye for detail and accuracy
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications
• Discretion and confidentiality in handling sensitive information and executive communications
• Strong interpersonal skills with the ability to build relationships and collaborate effectively across all levels of the organization

If you are an experienced, independent, self-motivated executive assistant, looking for growth and challenge, please apply today!

Thank you,

Katie Binswanger
Associate Principal
LaSalle Network