Vendor Procurement Coordinator
- Research potential vendors online using company tools, directories, and web searches.
- Make outbound calls to vendors to gather basic information on their services, coverage areas, pricing, and capabilities.
- Conduct initial vendor screenings using standardized questionnaires or checklists.
- Document and track vendor information accurately in company systems or spreadsheets.
- Schedule follow-up calls or meetings between qualified vendors and the Director of Procurement.
- Maintain organized records of vendor communications and responses.
- Support the procurement team with administrative tasks such as data entry, document filing, and updating vendor contact lists.
- Assist in identifying new sourcing opportunities and helping expand the company’s vendor network.
- Assist in preparing simple reports or summaries on vendor activity, sourcing progress, and market research findings for review by the Director of Vendor Engagement.
- Perform other duties as assigned.
- Excellent verbal communication skills and phone etiquette.
- Strong attention to detail and organizational skills.
- Ability to manage multiple tasks and maintain accurate records.
- Comfortable using the internet for research and information gathering.
- Proficiency in Microsoft Office (Excel, Word, Outlook).
- Self-motivated and eager to learn about procurement and vendor sourcing.
- Professional and courteous demeanor when communicating with external partners.
- Prolonged periods of sitting
- Operating a computer.
- High school diploma or GED equivalent required.
- 1+ year of general office, administrative, customer service, or related experience.
- Experience in a business, procurement, or vendor support role a plus, but not required.
- Willingness to learn and grow within the procurement field.
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