AR / AP Specialist

Johns Servies & Sales is looking to hire an experienced AR/AP Specialist, this position supports the management of full-cycle accounts receivable and accounts payable functions with accuracy, timeliness, and adherence to internal controls. This role supports financial operations and contributes to payroll processes, particularly with union payroll systems. The ideal candidate has 3+ years of accounting experience and is proficient with UKG and Spectrum software . The individual routinely interacts with vendors, customers, and internal teams to ensure smooth financial transactions and reporting.

Location: Oglesby, IL 

Type: Full time permanent position 

Pay: Up to $55K + Great Benefits package! 

Accounts Receivable:

• Process and post customer invoices, credits, and adjustments.


• Monitor aged receivables and follow up on past-due accounts.


• Apply and reconcile customer payments (checks, ACH, credit cards) and flag discrepancies for review.


• Resolve billing discrepancies and communicate with customers.


• Respond to customer billing inquiries and escalate complex issues.

Accounts Payable:

• Manage Full-cycle accounts payable: invoice entry, matching, approvals, and payment processing.


• Reconcile vendor statements and resolve discrepancies.


• Prepare and schedule payments via ACH, check, or electronic methods.


• Maintain accurate vendor records and 1099 reporting documentation.


• Support month-end close and accruals related to AP.

Payroll Support:

• Assist with payroll data entry and validation in UKG, including hours, pay rates, and deductions.


• Support processing of union payroll items and benefit deductions.


• Collaborate with HR to ensure accurate employee data and payroll reporting.


• Help prepare payroll reconciliation and interfacing to the general ledger.

Systems & Reporting:

• Utilize UKG and Spectrum software for transactional processing and reporting.


• Maintain accurate general ledger coding for AR/AP transactions.


• Produce periodic reports for management, including cash flow, aging, and vendor activity.


• Support audit and compliance efforts with documentation and analysis.

Cross-Functional Collaboration:

• Work closely with operations and service teams to clarify billing issues.


• Partner with vendors and subcontractors to maintain positive relationships.


• Communicate with internal stakeholders on financial status and issues.

Qualifications:

• 3+ years of accounting experience with full-cycle AR and AP.


• Experience working with union payroll and payroll systems preferred


• Strong proficiency with UKG and Spectrum (or similar accounting/payroll systems).


• Excellent organizational, analytical, and communication skills.


• Strong attention to detail and ability to meet deadlines.


• Proficient in Microsoft Excel and accounting software tools.

Benefits: 

• Medical 


• Dental


• Vision


• 401k w/ Match


• Vacation / PTO 


• Room for advancement


• Great culture and work environment! 

Please check out this short video about Johns Service & Sales! 

John's Service and Sales, a Crete United Company is an equal opportunity employer, considering all applicants for employment regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, sexual orientation, genetic information, or any other characteristic protected by state of federal law. Women and minorities are encouraged to apply.