Coordinator, Essentials (Hybrid - Chicago)
• Annual allotment of free hotel stays at Hyatt hotels globally
• Flexible work schedule
• Work-life benefits including wellbeing initiatives such as a complimentary Headspace subscription, and a discount at the on-site fitness center
• A global family assistance policy with paid time off following the birth or adoption of a child as well as financial assistance for adoption
• Paid Time Off, Medical, Dental, Vision, 401K with company match Who You Are As our ideal candidate, you understand the power and purpose of our culture of care, and embody our core values of Empathy, Inclusion, Integrity, Experimentation, Respect and Wellbeing. You enjoy working with others, are results driven and are looking for a variety of opportunities to develop personally and professionally. Qualifications
In addition to managing a wide variety of administrative responsibilities, this role will support Essentials Portfolio and Design and Construction Services leaders to build the optimal working environment for fast-moving hybrid teams. This means not only smooth execution of administrative and organizational tasks, but also continuous improvement of processes that increase team productivity. Travel Management: Arrangement of flight, hotel, and other travel for senior members of Essentials organization and monitoring of travel in progress. Track trends and identify ways to improve efficiency. Expense Management: Coordination of expense collection and submission for senior members of Essentials organization Meeting Logistics: Scheduling and planning for various team virtual meetings, in-person meetings, owner meetings, and conference activities Calendar Management: Calendar management for senior members of the Essentials organization and administration of Outlook and Teams shared calendar resources for the broader team Vendor Management: Vendor set-up and organization of work contracts, processing of invoices, and broad support for maintaining vendor relationships Personnel Data Management: Maintenance of organizational charts, team rosters, seating charts, contact lists, and productivity tools rosters Essentials Model Space Management: Assumes logistical management of the Essentials model spaces, including managing access permissions, utilities, vendors, and general upkeep, tidiness and organization. Supports Essentials leadership, Design and Construction Services and Development on initiatives related to model space tours, including but not limited to both external / Owner tours and internal Hyatt events. Continuous Improvement: Evaluates internal processes across calendar management, vendor processes and Essentials governance to identify inefficiencies and implement scalable solutions Makes recommendations for and implements efforts to streamline the Essentials Portfolio's administrative and operational tasks. Owner Contact Management: Assists with the collection, organization, and utilization of current and perspective owner contact information across the Essentials portfolio. Provides assistance with coordination of Owner-facing meetings and events. Demonstrate a commitment to Hyatt core values. Qualifications Experience Required:
•7+ years experience as Administrative Assistant, Coordinator, or Specialist in a hospitality, travel, or franchise business
•Bachelor's degree in Business Administration, Marketing, or a related field.
•Demonstratable experience with continuous improvement, efficiency, or innovation projects
•Command of MS Office suite including Word, Excel, PowerPoint, and Outlook
•Familiarity with administration of MS SharePoint and MS Teams
•
Experience Preferred:
•Experience in customer or owner facing administrative roles preferred
The position responsibilities outlined above are in no way to be construed as all encompassing. Other duties, responsibilities, and qualifications may be required and/or assigned as necessary.
________________________________________ We welcome you:
Research shows that individuals tend to apply to jobs, only if they meet all the listed job qualifications. Unsure if you check every box, but feeling inspired to enhance your career? Apply. We'd love to consider your unique experiences and how you could make Hyatt even better. We value our relationships with recruitment partners and require that agencies contact us first before submitting any candidates. Hyatt will not be responsible for any fees and obligations associated with unsolicited submissions unless a formal agreement is in place. The pay range for this position is $31.18/hour-$33.33/hour. The final pay rate offered to the successful candidate will depend on experience, skill level and other qualifications for the role, as well as the location of the performance of work. Pay for the successful candidate will meet local requirements, including the local minimum wage rate.
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