Executive Admin Assistant

Job Description

Job Description

PrideStaff is currently seeking a friendly, organized, detail oriented, driven, and professional Executive Admin Assistant for a client in Downers Grove, IL. The ideal candidate will be the first point of contact providing exceptional customer support while also handling various means of correspondences and acting as a liason. This role requires excellent communication skills, a professional demeanor, and the ability to multitask effectively with daily tasks.

This is a DIRECT HIRE opportunity!

1st Shift: 8am-5pm Monday-Friday

Pay: $70-$80k (heavily dependent on experience)

Key Responsibilities:

• Manage and maintain complex business and/or personal schedules
• Act as a gatekeeper, monitoring and controlling access to executive staff
• Resolve conflicts as they arise, while simultaneously preventing future issues
• Problem solving, decision-making, discretion, and autonomy
• Arrange conference calls and meetings, preparing necessary documents and agendas
• Book and coordinate business travel, accomodations, and transportation
• Prepare reports, memos, and presentations
• Meticulous approach to prioritizing tasks and documentation
• Utilize Microsoft Office and other relevant software
• Manages filing system and databases; could include expense reports Answer and manage incoming phone calls, take messages, and direct calls accordingly
• Perform general office tasks, such as filing, scanning, and data entry
• Handle confidential information with integrity and professionalism
• Anticipate needs and take initiative to find solutions or complete before being asked

Qualifications:

• 5-10 years of previous experience as an executive secretary, administrative assistant, or in other related fields.
• Strong organizational and multitasking abilities.
• Strong attention to detail.
• Excellent verbal and written communication skills.
• Disposition to learn, lead, communicate and collaborate with others.
• Proficient in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook)
• Customer-focused with a friendly and professional demeanor
• Ability to speak Greek, preferred but no required *

Functional Skills:
Communication

• Read and track Executive’s email traffic, flag items for follow-up and use intelligence gleaned from e-mail to better anticipate shifts in priorities and scheduling.
• Prioritize and ensure that all incoming correspondence, telephone calls and mail requiring action or attention is acted upon in a timely manner.
• Ability to adapt to and to adopt the preferences of the Executive.
• Works with Communication & Development Manager on website publishing, social media, postings, updates, and events.
• Serve as a “funnel” of information for staff and other acquaintances.
• Clear and effective interpersonal communication skills, including impeccable verbal and written communication skills, exceptional proofreading and editing skills.

Reasoning

• Results orientation with high expectations for quality and accuracy.
• Flexibility and willingness to manage new and different tasks.
• Ability to work in a confidential, professional, and fast paced environment.
• Ability to work under pressure to meet deadlines.
• Ability to work independently and know when to seek leadership guidance.
• Ability to prioritize work with little or no supervision.
• Demonstrate sound discretion, professional judgement and ethics in decision making.
• Able to manage and organize conflicting priorities.
• Approach and support all office activities and members with collaboration and integrity.

If you are passionate about providing outstanding service and have the necessary skills to thrive in this role, we encourage you to apply for today!

*** A resume is REQUIRED to be considered for this opportunity!***

PrideStaff can offer you a wide-range of rewarding career options. Whether you prefer the freedom and variety of temporary work or the challenge of a full-time position, PrideStaff can help you find the job that best matches your skills and interests. With offices throughout the country, PrideStaff gives you the inside track to great jobs with more than 3,000 employers. Work with a Staffing Firm that works for you!

Company Description

PrideStaff can offer you a wide-range of rewarding career options. Whether you prefer the freedom and variety of temporary work or the challenge of a full-time position, PrideStaff can help you find the job that best matches your skills and interests. With offices throughout the country, PrideStaff gives you the inside track to great jobs with more than 3,000 employers. Work with a Staffing Firm that works for you!