SENIOR PUBLIC SERVICE ADMINISTRATOR (RECORDS/FACILITY ID MANAGEMENT, MANAGER)

Job Requisition ID: 49851 
Closing Date: 09/24/2025
​Agency:  Environmental Protection Agency
Class Title:  SENIOR PUBLIC SERVICE ADMINISTR - 40070 
Skill Option:  General Administration/Business Marketing/Labor/Personnel 
Bilingual Option:  None
Salary: $11,395.00 - $12,060.00 Monthly
Job Type: Salaried
Category:  Full Time 
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code:  None
Merit Comp Code:  Term Appointment/ Agency

****A RESUME IS REQUIRED FOR THIS JOB POSTING****

Please attach a DETAILED Resume/Curriculum Vitae (CV), a copy of your transcripts or diploma for all degrees earned, and a copy of any applicable professional licensures to the MY DOCUMENTS section of your application. Please note that the Environmental Protection Agency must verify proof of higher education for any degree earned (if applicable) before any offer can be extended. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document in lieu of a Resume or CV.

*Answer all questions thoroughly-DO NOT STATE SEE RESUME*

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Job Overview

The Illinois Environmental Protection Agency (EPA), Division of Legal Counsel (DLC), Division of Records Management/FOIA is seeking a highly qualified individual to serves as a Senior Public Service Administrator, Opt 1, to serve as the Section Manager for the Records and Facility ID Management section. The ideal candidate for this position will be organized, detailed and possess the ability to adapt to change in a collaborative, fast paced environment. The ideal candidate will also need to be able to communicate effectively verbally, electronically and in writing with both internal and external stakeholders.

The benefits of working at the IEPA include a 37 ½ hour work week, a generous salary and benefits package (paid time off for vacation, sick or personal leave, holidays) pension and other retirement benefits, tuition reimbursement, and insurance eligibility on day one (medical, dental, vision, and life). We invite all qualified candidates to apply.

Essential Functions

• Directs, coordinates, and reviews the activities of highly responsible and sensitive administrative and policymaking
  functions for the Agency Records Management Program and Records/Facility ID Management Section;
• Plans, develops, evaluates, and administers the statewide Document Management Program;
• Meets and consults with the Division Manager in the overall planning of the Agency Records Management
  Program and facility site inventory;
• Serves as a full-line supervisor;
• Performs other duties as required or assigned, which are reasonably within the scope of the duties enumerated
  above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four years of college, preferably with
  courses in business or public administration.
• Requires prior experience equivalent to four years of progressively responsible administrative experience in a public or
  business organization.

Preferred Qualifications (In Order of Significance)

• Prefers at least (3) three years of experience performing duties involving records management or records administration
  that required ensuring compliance with the State Records Act or Local Records Act.
• Prefers at least (3) three years of experience interpreting, implementing, or applying State laws, rules, or regulations.
• Prefers at least (3) three years of experience with formulating, interpreting, and communicating regarding policy
  development and records retention and disposal requirements with the Illinois Secretary of State, Illinois State Records
  Commission, or other similar public records oversight entity.
• Prefers at least (3) three years of experience utilizing a personal computer with proficient knowledge of Microsoft Word,
  Access, and Excel software.
• Prefers the ability to develop and manage a major agency program.
• Prefers the ability to analyze administrative programs and adopt a practical course of action.
• Prefers the ability to develop, install, and evaluate new and revised methods, procedures, and performance standards.
• Prefers the ability to exercise judgment and discretion in developing, implementing, and interpreting departmental policies,
  and procedures.
• Prefers the ability to estimate and budget for future needs and cost of personnel, space, equipment, supplies, and services.

Conditions of Employment

• Requires the ability to pass a name-based background check.
• Requires the ability to travel.
• Requires a valid driver’s license.
• Requires ability to work overtime.
• Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the
  employee should be aware that if offered non-State employment during state employment or within one year immediately
  after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office
  of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.
  *All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.

  Work Hours: 8:30 am - 5:00 pm Monday - Friday 
Work Location:  2520 W Iles Ave, Springfield, Illinois, 62704 

Agency Contact:  Chris Steinkruger
Email: [email protected]
Phone #: 217-558-1256

Posting Group: Leadership & Management

Revolving Door: “Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (“OEIG”), and seek a revolving door determination from the OEIG, or may be subject to a fine.”

Agency Statement: The mission of the Illinois Environmental Protection Agency (IEPA) is to safeguard environmental quality, consistent with the social and economic needs of the State of Illinois, so as to protect health, welfare, property and the quality of life. IEPA works to safeguard the states natural resources from pollution to provide a healthy environment for its citizens. By partnering with businesses, local governments and citizens, IEPA is dedicated to continued protection of the air we breathe and our water and land resources.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• [email protected]
• [email protected]