Document Manager

Document Manager| The Illinois Hammer Injury Law Firm

About the Company: The Law Offices of Dworkin & Maciariello specializes in personal injury law, handling cases related to car accidents, workers' compensation, medical malpractice, and other personal injury claims. With a strong reputation for helping clients secure justice and fair compensation, we are committed to providing personalized and vigorous legal representation. We seek individuals to join our team who demonstrate compassion, empathy, and expertise to support our clients throughout their journey.

Position Overview: The Document Manager plays crucial role in overseeing the organization, maintenance, and accessibility of legal documents. The specific duties may vary depending on the size and structure of the law firm.

Responsibilities:

1. Document Organization: The Document Manager ensures that all legal documents, including contracts, pleadings, motions, discovery materials, and client communications, are properly organized and uploaded to the corresponding case file.

2. Document Retrieval: Responding to requests for specific documents, whether from attorneys, paralegals, or other staff members. This requires an efficient and organized approach to retrieve information promptly.

3. Inbound and Outbound Mail: Oversee the comprehensive management of inbound and outbound physical mail.

4. Quality Control: Ensuring the accuracy and completeness of documents. This includes verifying that all necessary signatures, dates, and attachments are present.

5. Manage Supplies/Equipment: Efficiently oversee the management and upkeep of office supplies and firm equipment.

Qualifications:

· Illinois Notary

· High school diploma or equivalent.

· Proficiency in basic Microsoft Office applications

· Ability to multitask and prioritize tasks effectively.

· Excellent organizational skills with attention to detail.

· Motivated self-starter who takes initiative to see tasks through to completion.

· Strong written and verbal communication skills.

Work Schedule:

· Monday-Friday; 9am-5pm in office

Compensation:

· $21-$22/hourly

Benefits:

· Comprehensive Insurance Coverage: Health, dental, vision, HSA, FSA, and pet insurance

· 401(k) Retirement Plan: Employer match of 3%, plus 50% match on contributions up to 5%

· Paid Time Off: Start with 15 vacation days, with additional days earned based on your years of service. 3 floating holidays, sick leave begins accruing immediately upon hire, giving you flexibility and support from day one.

· Paid Leave Act: Available after 60 days of employment

· Voluntary Benefits: From dental and vision to life insurance, pet insurance, and more

· Tuition Reimbursement: Up to $4,000 annually for approved educational expenses

· Professional Development: Ongoing training and development opportunities to support career growth

· Positive Workplace Culture: Supportive, collaborative, and inclusive environment

· Employee Engagement: Regular programs and initiatives to foster team connection and morale

Disclaimer: This job description is not intended to be an exhaustive list of duties, responsibilities, or activities. The tasks and responsibilities outlined may not cover every possible assignment that may be assigned. The employer reserves the right to modify or add tasks at any time, with or without notice.

Our team is dedicated to fostering an inclusive environment where discrimination and harassment of any kind are strictly prohibited. This includes discrimination based on race, color, sex, religion, sexual orientation, gender identity, national origin, disability, genetic information, pregnancy, or any other characteristic protected by federal, state, or local laws. We are committed to providing equal opportunities and ensuring a respectful, diverse, and inclusive workplace.

Contact us to apply

Email the HR team, [email protected]

Job Type: Full-time

Pay: $21.00 - $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Ability to Commute:

• Chicago, IL (Required)

Work Location: In person