Financial Ops Coordinator

Roycemore School seeks a Financial Operations Coordinator to begin as soon as possible. Founded in 1915, Roycemore is a highly regarded, co-educational independent school for students from 3 years old through 12th grade. Located in Evanston, Illinois, on the north side of Chicago, Roycemore enjoys a long-standing relationship with Northwestern University.

Roycemore School Mission:

Roycemore: Our diverse and intimate community, rooted in academic excellence, inspires students to discover their passions, think without limits, find their voice, and live courageously.

Roycemore’s Vision:

Launching responsible citizens, innovative thinkers, and compassionate leaders.

Position Overview:

The Financial Operations Coordinator supports the school’s financial and operational functions, ensuring accuracy, efficiency, and compliance in day-to-day business office activities. This role works closely with the Director of Finance & Operations and other administrative staff to manage accounting processes, accounts receivable, payroll, purchasing, tuition billing, and financial reporting.

This position requires critical thinking skills, a high level of professionalism, punctuality, and the ability to take initiative. The ideal candidate is highly organized, detail-oriented, and a self-starter capable of independently managing projects while maintaining collaborative relationships across the organization.

This role carries a fiduciary duty to the school and requires the careful handling of sensitive and confidential financial information, maintaining the highest standards of integrity and discretion.

Key Responsibilities:

Financial Management & Accounting

• Process accounts payable and receivable, ensuring timely and accurate payments and deposits
• Assist in preparing monthly financial statements, reconciliations, and supporting schedules
• Maintain general ledger entries and support annual audits
• Help manage tuition billing and collection processes
• Monitor and reconcile departmental budgets and expense reports

Payroll & Benefits

• Assist with bi-weekly payroll processing and benefits administration
• Maintain accurate employee payroll and benefits records
• Support onboarding and offboarding of employees with respect to payroll and benefits

Operational Support

• Assist with purchasing, vendor management, and contract tracking
• Support financial aid processing and reporting
• Maintain organized digital and physical filing systems for financial records
• Provide administrative support for compliance and risk management processes
• Assist with front desk duties as needed, including greeting visitors, answering phones, and providing general administrative support
• Provide occasional support for the school’s advancement efforts
• Other duties as assigned

Fiduciary & Confidential Responsibilities

• Maintain strict confidentiality regarding all financial, payroll, and personnel information
• Exercise sound judgment and integrity in financial decision-making and reporting
• Uphold fiduciary responsibility to safeguard the school’s assets and financial data

Qualifications:

Education & Experience

• Degree in Accounting, Finance, Business Administration, or related field. Associates required, Bachelors preferred.
• 2–4 years of experience in accounting, business operations, or financial administration (preferably in a school or nonprofit setting)
• Proficiency with accounting software (e.g., QuickBooks, or similar) and Microsoft Office Suite, especially Excel

Skills & Attributes

• Strong attention to detail, accuracy, and confidentiality
• Excellent organizational and time management skills
• Critical thinking skills and the ability to analyze complex situations and solve problems independently
• Ability to work both independently and collaboratively
• Punctual, reliable, and able to take initiative as a self-starter
• Strong organizational skills and ability to manage multiple projects and deadlines efficiently
• Clear written and verbal communication skills
• High level of professionalism and commitment to maintaining standards of integrity and confidentiality
• Commitment to Roycemore School’s mission, values, and community
• Enthusiasm for working in a PK-12 school environment and engaging in the school community

Compensation and Benefits:

• Salary Range: $55,323 - $68,124 annually, commensurate with qualifications and experience.
• Includes a comprehensive benefits package (health, dental, vision, retirement, and paid time off).

For best consideration, please email a cover letter and resume with four references to Michael Youakim, Director of Finance and Operations, at [email protected].

POLICY OF NON-DISCRIMINATION

Roycemore is an equal-opportunity employer. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

Pay: $55,323.00 - $68,124.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person