Legal Marketing Assistant

About Us:

Marshall, Gerstein & Borun LLP provides sophisticated intellectual property advice and legal services to many of the world’s largest, most innovative businesses, research institutions, universities, and entrepreneurs. For more than six decades, we have been exclusively dedicated to excellence in the practice of IP law. Our size and singular focus enhance efficiency, foster responsive and creative decision-making, and help clients achieve mission-critical results. We cultivate trust, communicate clearly, and deliver effective solutions.

Your Role:

The Legal Marketing Assistant provides essential administrative and project support to the firm’s marketing and business development team. This role focuses on fostering collaboration across attorneys and staff through clear communication, strong organization, and a team-first mindset. The Legal Marketing Assistant plays a key role in supporting client-facing initiatives, maintaining accurate marketing data, and ensuring marketing projects are executed with precision and efficiency. The ideal candidate is detail-oriented, proactive, and committed to delivering exceptional client service in a fast-paced professional environment.

Your Impact:

• Marketing & Communications Support: Assist with the execution of marketing and business development initiatives, including drafting, editing, and coordinating content for internal and external communications.
• Website & Content Management: Update and maintain the firm’s website, including attorney biographies and practice descriptions, ensuring accuracy and consistency.
• Awards & Submissions: Draft, edit, and coordinate award submissions for attorneys and practice groups in alignment with deadlines and firm branding standards.
• CRM & Data Management: Serve as a data steward for the firm’s CRM system (Intapp DealCloud), ensuring the accuracy, integrity, and consistency of client and prospect information.
• Reporting & Analytics: Generate reports and support data-driven marketing and business development initiatives.
• Business Development Support: Assist with research and preparation of proposals, pitches, and RFP/RFI responses.

• Client Outreach & Events: Coordinate client alerts, event invitations, client surveys, sponsorship deliverables, and other outreach initiatives as needed.

• Project & Deadline Management: Maintain organized records of marketing activities, monitor deadlines, and ensure timely completion of assigned projects.

• Team Collaboration: Collaborate closely with attorneys and staff to support marketing projects, special initiatives, and ongoing departmental needs.

YOUR SKILLS:



Required:

• Exceptional attention to detail with strong organizational and follow-through skills.
• Clear and professional written and verbal communication skills.
• Ability to manage multiple projects simultaneously and meet deadlines in a fast-paced environment.
• Strong client service orientation with a positive, team-first attitude.
• Ability to collaborate effectively with attorneys and staff across practice groups.
• Professional demeanor with sound judgment, discretion, and commitment to confidentiality.
• Proactive problem-solving skills with demonstrated initiative and accountability.
• Adaptability to changing responsibilities in alignment with team and firm goals.
• Flexibility to adjust working hours when needed to meet essential team and client needs.

Preferred:

• Prior experience in a law firm or professional services environment.
• Bachelor’s degree or equivalent experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience with CRM systems; Intapp DealCloud experience strongly preferred.
• Familiarity with marketing, business development, or communications in a professional services setting.

YOUR REWARDS:

• Competitive salary, overall compensation and 401(k)
• Hybrid Remote Work Policy (3 Days In Office, 2 Days Remote)
• In-house and external learning and development opportunities
• Career Coaching Services
• Generous health insurance, mental health and well-being benefits
• Salary $55,000 to $68,000

EEO Statement

Our Firm is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Our employment decisions are based on individual qualifications, job requirements and business needs without regard to race, color, marital status, sex, sexual orientation, gender identity and/or expression, age, religion, disability, citizenship status, national origin, pregnancy, veteran status and/or any other legally protected characteristics. We are committed to providing reasonable accommodations, if you need an accommodation to complete the application process, please email [email protected].

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.