Executive Assistant

fullTime

Arts administration
,

submitted by
Jobs Hyde Park

posted on
01.05.2026

contact
[email protected]
Executive Assistant

Hyde Park Art Center seeks a full-time Executive Assistant to support the two Co-Executive Directors. The Art Center is a leading contemporary visual-art institution that uniquely combines the qualities of a community-based organization with those of a nationally-recognized exhibitions program and international residency program.

The successful candidate will be proactive, inquisitive, and exceptionally organized with an attention to detail.
Key Responsibilities
Support Co-Executive Directors in Fundraising (30%)

Support the Co-EDs with the operations of fundraising so that they can spend more time in donor meetings and developing strategies

Draft correspondence and proposals
Record donor meetings and notes
Conduct prospect research
Support donor events, including some evenings and weekends

Human Resources & Insurance (30%)

Work closely with the Finance & Operations team and the Co-EDs to ensure the organization is compliant in all areas
Coordinate communication and logistics around staff benefits, including healthcare, retirement, and more
Maintain records and contacts for required insurance policies, including general liability, unemployment, and more
Draft employment offer letters
Support staff onboarding

Internal Communications & Office Management (20%)

Support a high-functioning work environment
Schedule and coordinate staff meetings and staff lunches
Order supplies and support a clean, organized office
Manage calendars and technology for meeting spaces

Scheduling (15%)

Schedule meetings for the Co-Executive Directors
Schedule Board and Board-committee meetings, including Finance, Development, Nominating & Governance, Education, Exhibitions & Residency, Anti-Racism & Equity, and Executive Committees.

General Staff Work (5%)

All staff support the general activities of the organization and everyone participates in public events and some equity work.

Participate in staff-wide equity work, including equity work groups and caucusing
Support public events and annual gala

Qualifications

Strong to exceptional writing and editing skills
Strong to exceptional communication skills, including in person
Detail oriented and organized
Proficient in Microsoft and Google office tools
Professional in communications, appearance, and presentation

Key Relationships

The Executive Assistant will report directly to one of the two Co-Executive Directors. The position works with many different people in the Art Center community; it is a highly collaborative role that must communicate effectively across departments, including education, exhibitions and residency, public programs, and development/fundraising, as well as external consultants and vendors. This position will correspond with Board members, some of the organization’s most important relationships.

Organizational Culture

Hyde Park Art Center aims to promote and develop a culture within its staff that reflects the values and core principles of equity, inclusion, and access. We recognize that these have become buzzwords, but we believe deeply in the responsibility we have to help change the inequitable landscape of the arts, and we’re committed to the hard work it takes to get there. We believe in intentional risk-taking and experimentation for good and thoughtful reasons, and work collaboratively with one another to ensure alignment and dynamism throughout all we do.

Schedule

This is a primarily in-person position, and during the first year, the Executive Assistant will come into the office five days a week. Some weekends and evenings will be required. A specific schedule will be determined with the managing supervisor.

Compensation and Benefits

The Executive Assistant is a full-time, permanent position with a starting salary in the range of the high-$50Ks and low-60Ks. Benefits include health, dental and life insurance, 401(k) matching, and a generous vacation policy.

Timeline

Applications will be preferred through February 2, 2026. Phone interviews will be conducted the week of February 2 or before, if applicable. In-person interviews will take place, and work samples will be requested, in mid-February. We hope to extend an offer by early to mid-March.

To apply: email your resume and cover letter to [email protected] with the subject line Executive Assistant Application.

Contact Info:
Aaron Rodgers
[email protected]

Job Type: Permanent

Compensation: Starting salary in the range of the high-$50Ks and low-60Ks. Benefits include health, dental and life insurance, 401(k) matching, and a generous vacation policy.

Location: Chicago, IL