Payroll Specialist

Role: Payroll Specialist
Pay: $20.00/hour
Assignment: Contract
Location: Decatur, IL
Schedule: Monday-Friday, 8:00 AM - 4:30 PM

What you'll do:
• Process U.S. and Canadian payroll accurately and on time.
• Investigate and resolve payroll processing issues and discrepancies.
• Exercise discretion and sound judgment to ensure payroll compliance and excellent customer service.
• Communicate with local management teams to support accurate payroll processing.
• Identify opportunities for process and system improvements with a continuous improvement mindset.
• Complete and balance payroll reconciliations accurately and within designated deadlines.
• Prepare and process payroll tax forms including Form 941, W-2, T4, and other required tax documentation.
• Maintain payroll data securely and in compliance with company policies.
• Create and maintain accurate payroll process documentation, including manuals and SOPs.
• Provide timely, professional, and accurate payroll guidance and support to employees.
• Serve as a backup processor for U.S. and Canadian non-exempt payrolls.
• Collaborate with management and cross-functional teams to deliver exceptional customer service.
• Support management metrics and special projects as assigned.

Requirements:
• Minimum of 3 years of general office or accounting experience; payroll experience preferred.
• Associate's or Bachelor's degree preferred, or equivalent combination of education and experience.
• Intermediate understanding of accounting principles and mathematical procedures.
• Ability to work independently and effectively within a team environment.
• Strong attention to detail and ability to identify and resolve discrepancies.
• Excellent written and verbal communication skills.
• Strong organizational, time management, and multitasking abilities.
• Demonstrated ability to prioritize work and meet deadlines in a fast-paced environment.
• Customer-focused with a commitment to professionalism and confidentiality.
• Strong problem-solving and decision-making skills.
• Continuous improvement mindset with a willingness to innovate processes.
• Experience with IBM (CICS & IMS) and MDM systems is preferred.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Ability to communicate clearly in person, by phone, and in writing.
• Ability to perform physical activities including standing, sitting for extended periods, filing, bending, and frequent telephone use.
• Must successfully complete a background check.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

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We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

• Process U.S. and Canadian payroll accurately and on time. • Investigate and resolve payroll processing issues and discrepancies. • Exercise discretion and sound judgment to ensure payroll compliance and excellent customer service. • Communicate with local management teams to support accurate payroll processing. • Identify opportunities for process and system improvements with a continuous improvement mindset. • Complete and balance payroll reconciliations accurately and within designated deadlines. • Prepare and process payroll tax forms including Form 941, W-2, T4, and other required tax documentation. • Maintain payroll data securely and in compliance with company policies. • Create and maintain accurate payroll process documentation, including manuals and SOPs.