Administrative Project Specialist

Administrative Project Specialist Location Bloomington, IL : Advertisement Position Announcement Full Time Administrative Project Specialist Starting hourly rate: $19.66 Work schedule: Monday - Friday, 8:00 am - 4:30 pm (in person) Position Summary Under general supervision, the Administrative Project Specialist performs a variety of complex tasks to support the functions of the County Administrator"s office. Duties typically require a greater degree of problem-solving judgement, professionalism, and communication. The Administrative Project Specialist will be the first point of contact for individuals visiting or calling the County Administrator"s office. Contact with the public is a major component of this position, requiring excellent customer service skills and involves both internal and external contacts. This position must maintain strict confidentiality concerning all correspondence and job-related activities. In addition to daily administrative tasks, there are opportunities for additional project work based on individual qualifications and interests. About the McLean County Administrator"s Office This office is responsible for overseeing the day-to-day business of McLean County Government. Under the direction of the County Board, the county administrator and their staff maintain and enforce policies; prepare the annual budget totaling over $146 million; research and plan projects related to the budget and other areas; identify and respond to long- and short-term planning of all County departments. Human Resources and the Civil Division of the State"s Attorney"s Office are part of this team. Office culture is team-oriented, fast paced, dedicated, and emphasizes customer service (both internal and external). All County Administrator"s office staff embody and enact its core values of agility, innovation, and reliability. To learn more about the services McLean County Government provides the community, please visit Essential Duties and Responsibilities Professionally answer, screen and forward incoming phone calls to the County Administrator"s office Professionally interact in person, by telephone, and written correspondence with the public, County staff, and staff of other jurisdictions; provide information on County departments and specific programs Review, code, and process invoices for the County Administrator"s office Inventory, purchase, and process office supplies Open, sort and deliver mail daily Receive and process applications for raffle licenses Maintain records, perform data entry, and create reports ensuring accuracy and proper grammar Coordinate Government Center meeting room schedules for County departments Provide backup support for the County Board Recording Secretary Assist with County-wide purchases Assist the County Executive Coordinator and Records Management Coordinator with projects Performs related work, as assigned Knowledge, Skills, and Abilities Ability to use discretion and maintain confidentiality Strong interpersonal skills and ability to handle issues with respect, integrity and sensitivity Ability to interact with the public and provide information in a polite and efficient manner, both in person and on the telephone Ability to provide high-level customer service to visitors and staff Skilled in active listening Ability to manage one"s own time efficiently Ability to effectively resolve conflict and diffuse difficult situations Ability to establish and maintain effective working relationships with co-workers, various external contacts, and the public Required Qualifications High school graduation, or possession of a GED Certificate 2-3 years of experience in an administrative support function, related to "front office" administration Proficiency in Microsoft applications, including Outlook, Word, Excel, and PowerPoint Demonstrated excellence in written/verbal communication and professional presence Must be self-directed and possess problem-solving skills Must be organized and able to multi-task in a fast-paced work environment Preferred Qualifications Bachelor"s degree Proficiency in Microsoft Teams Proficiency in Adobe software products, such as Illustrator, InDesign, and/or Acrobat Pro Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position requires sitting (5-8 hours daily), standing/walking (1-3 hours daily) and may experience occasional standing, walking, stooping, kneeling, reaching, lifting, and repetitive motion - use of the wrists, hands, and fingers. Defined as sedentary work - exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, and pull of objects. Sedentary work involves sitting most of the time. Close visual acuity required to perform activities such as preparing and analyzing data and figures, viewing a computer terminal. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Most activities are performed indoors in an office setting. While performing the duties of this position, the employee is subject to normal consistent temperatures. The noise level in the work environment is moderate. This is intended to describe the general nature and level of the work being performed by the person in this position. Principal duties and responsibilities are intended to describe those functions that are essential to the performance of this job and "other" duties and responsibilities include those that are considered incidental or secondary to the overall purpose of this job. This does not state or imply that the above are the only duties and responsibilities assigned to this position. Employees holding this position will be required to perform any other job-related duties or tasks as requested by management. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Benefits Package McLean County offers a comprehensive benefits package including: Medical, Dental and Vision Insurance Medical Member Rewards Program Health Savings Account (HSA) Flex Spending Account (FSA) Dependent Spending Account (DSA) Supplemental Insurance: Life, Critical Illness and Accident County provided Life Insurance Illinois Municipal Retirement Fund (IMRF Pension) Paid time off: vacation days, personal days, sick days, holidays Identity Protection Charitable Giving Employee Assistance Program How to Apply Click "Apply Now" at the top of this post. ~ If applying through a third party job board, please fill out an application via McLean County Government"s Job Board located at Confidentiality of your application is maintained upon request. For more information about this position please contact Human Resources at 309-888-5110 or [email protected]. McLean County Government is proud to be an Equal Opportunity Employer.