Fleet Support Administrator

Job Description

Job Description

• Maintain updated Fleet Repair List via Google Sheets for Mechanics, Managers & Supervisors to see while:

· Placing orders for & picking up parts as well as assisting in payment for parts (requesting PO #s from admin assistants accordingly & providing PO #s to vendors as well as payment with credit cards).

· Providing clear communication with timely updates to supervisors and managers for repairs.

· Providing timely updates to mechanics regarding status on parts orders.

• Assist in process of maintaining integrity within Fleet Software, Fleetio:

· Updating Vehicles & Equipment within software (removing, adding, & modifying existing equipment) and confirming integrity between GPS software (Teletrac Navman) & Fleetio.

· Assist in creation and implementation of scheduled PMs for Vehicles & Equipment (Oil Change, Tire Rotations, & Tune-Ups).

· Schedule unscheduled breakdown repairs.

· Assist in creation and implementation of DVIR (daily vehicle inspection reports) for vehicles & trailers through Fleetio App for driver utilization.

· Performing inventory on parts & creating minimums & maximums for frequently stocked parts.

· Creating & entering all work orders for vehicles, trailers, equipment to Fleetio; consisting of:

§ Entering Mechanic Time

§ Entering Parts Used

§ Entering Fluids Used

• Assist in process of maintaining organized files of vehicles & equipment:

· Entering & uploading data from in-house mechanic work orders & outsourced vendor workorders to fleet software, Fleetio.

· Organized storage of parts manuals, diagrams, owner manuals.

• Assist in process of maintaining integrity within GPS Software, Teletrac Navman:

· Performing health checks on GPS platform units to confirm GPS units work properly

· Assist in scheduling GPS installations (for new installs & reinstalls) & removals of GPS units.

• Creation & Distribution of work orders to mechanics:

· Taking repair calls & tickets from Supervisors, Operators, Drivers, Managers, Foreman.

· Scheduling off-site service calls with mechanics.

· Scheduling off site repairs with outsourced vendors.

• Implementation & maintaining integrity of daily/weekly/monthly mechanic shop tasks:

· Maintaining cleanliness & functionality of mechanic shop with routine tasks.

· Maintaining safety of mechanic shop & shop personnel.

· Maintaining organization of parts & tools.

· Supervise unsolicited employees & vendors by escorting out of mechanic shop to avoid disruptions mechanics may incur while they repair equipment.

Requirements

• Excellent verbal, listening, and written communication skills.
• Organized and resourceful.
• Customer focused.
• Excellent time management skills.
• Adept at prioritizing, scheduling, and multitasking.
• Computer proficiency.
• High School Diploma or equivalent.
• Bilingual English and Spanish preferred but not required.
• Previous office experience preferred.

Company Description

Beary Landscaping opened with an old pick-up truck in 1985. We've expanded to over 400 employees and 1,000 customers across five branches.

Accountability - We own it.
Trust - We respect it.
Openness - We listen.
Enjoyment - We work hard & have fun doing it.

Company Description

Beary Landscaping opened with an old pick-up truck in 1985. We've expanded to over 400 employees and 1,000 customers across five branches.\r\n\r\nAccountability - We own it. \r\nTrust - We respect it.\r\nOpenness - We listen.\r\nEnjoyment - We work hard & have fun doing it.