Office Support Specialist - Beckman Institute for Advanced Science and Technology

Office Support Specialist - Beckman Institute for Advanced Science and Technology

Beckman Institute for Advanced Science and Technology

Job Summary
Responsible for administrative work that supports the research and broadening participation activities in the Center for Quantitative Cell Biology at the Beckman Institute. Using knowledge of university procedures and purchasing and with general supervision from the Assistant Director and Office Administrator, this position will coordinate the travel and logistics of weekly seminars, perform office support duties and operate office equipment and computer systems utilizing various software. Duties & Responsibilities

• Arrange weekly QCB seminars and schedules for Center visitors. This includes precise completion of all details for travel arrangements, publicity, room reservations, coordinating appointments, meals and follow-up work for reimbursements and honorariums.
• Assist the Assistant Director and Office Administrator as requested in coordinating and hosting QCB events, including the Center's summer school, Villa Cisse Scholars, conferences, advisory board meetings and retreats.
• Following campus business policies, make purchases on behalf of the Center, including office supplies, advertisements, publications, travel, lodging and reimbursements for QCB members.
• Coordinate Center meetings as requested, including polling attendees for availability, reserving rooms and creating Zoom invitations. Attend required Center meetings and events and send professional and accurate correspondence on behalf of the Center.
• Organize and maintain confidential filing systems using databases. Maintain accurate and updated files for seminar expenses, reimbursements and other Center expenditures.
• Other duties as assigned by the Assistant Director or Office Admnistrator.

Minimum Qualifications

1. High school diploma or equivalent.
2. Any one or combination totaling two (2) years (24 months) from the categories below:
A. College coursework in any curriculum, as measured by the following conversion table or its proportional equivalent:

• 30 semester hours equals one (1) year (12 months)
• Associate's Degree (60 semester hours) equals eighteen months (18 months)
• 90 semester hours equals two (2) years (24 months)
• Bachelor's Degree (120 semester hours) equals three (3) years (36 months)

B. Work experience performing office/clerical activities, including the use of computer systems.

3. One (1) year (12 months) of work experience comparable to the second level of this series.
Preferred Qualifications

• Experience making travel arrangements.

Knowledge, Skills and Abilities

• Education and/or practical experience sufficient to provide a solid background in fundamental office practices.
• Education and/or practical experience in several modern software packages such as Microsoft and Box for document preparation, recordkeeping and communications.
• Basic understanding of computer technology in an applied environment.

Appointment Information

This is a 100% full-time Civil Service 3243 - Office Support Specialist position, appointed on a 12-month basis. The expected start date is as soon as possible after the posting period closes. This is a bargained position and as such, the salary is driven by the collective bargaining agreement. The entry-level salary for the classification is $42,872.70.

Visa sponsorship for work authorization is not available for this position.

For more information on Civil Service classifications, please visit the SUCSS web site at .

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on April 23, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact [email protected] . For questions regarding the application process, please contact 217-333-2137.

At the University of Illinois Urbana-Champaign - the state's flagship public university and one of the world's leading research institutions - every staff member helps shape what's next . Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you're empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence - where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.

Champaign-Urbana

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

This position is intended to be eligible for benefits . This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal , or by contacting the Office for Access & Equity at 217-333-0885, option #1, or [email protected] .

Requisition ID : 1035660

Job Category : Administrative Support

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