Receptionist/Office Services Assistant

Description

Please note, the location for this role will fluctuate between both of our Chicago office locations at 55 E. Monroe and 77 W. Wacker, depending on the needs.

Your responsibilities include, but are not limited to:

• Greeting and welcoming guests as they arrive at the office while displaying a friendly, energetic, and personable demeanor
• Direct clients, vendors, and visitors to the appropriate person and/or location
• Sign for incoming/outgoing deliveries (mail, food, messengers, etc.)
• Answer, screen, and forward incoming phone calls
• Provide basic and accurate information in-person and via phone/email
• Provide real-time scheduling support by booking meetings/rooms, and preventing conflicts utilizing Microsoft Outlook
• Assist with order food/beverages as needed for meetings
• Maintain office security by following safety procedures and controlling access via the reception desk and issue visitor badges
• Assist with internal resume creating, formatting, and storage
• Provide back-up support for administrative assistants, mailroom, copy center, and other groups as needed
• Be able to listen to clients’ questions, anticipate their needs, and satisfy every inquiry
• Take responsibility for the presentation and appearance of the reception area
• Fill refrigerators with beverages and replenish kitchen area supplies
• Ensure kitchen and coffee counters are orderly
• The ability to lift 50 pounds.
• Other tasks and projects assigned.

Qualifications

We do not sponsor employees for work authorization in the U.S. for this position.

Essential skills and experience:

• High school diploma (or equivalent)
• Proficiency in Microsoft 365
• Prior experience should include working in a production environment, meeting established production and accuracy goals, with the ability to maintain focus on quality of details
• Professional attitude and appearance
• Solid written and verbal communication skills with the ability to be resourceful and proactive when issues arise
• Multitasking with the ability to prioritize tasks and organizational skills
• Flexibility to work overtime if needed either before or after core hours

Award-Winning Benefits

At Sargent & Lundy, we care about the health and well-being of our employees. Our commitment extends beyond the workplace, offering comprehensive healthcare plans and generous paid time off to support our team members in every aspect of their lives. We understand the importance of work-life balance, which is why we are proud to provide competitive, award-winning benefits. Our dedication to employee satisfaction has earned us the prestigious Top Workplaces Culture Excellence Award for compensation and benefits in 2022, 2023, and 2024.

Compensation Range

$37,850.00 - $55,770.00

Transparency Statement

Sargent & Lundy discloses compensation ranges that comply with all local and state regulations. The total compensation package for eligible positions will include a base salary or an hourly rate and a comprehensive benefits package, reflecting our commitment to rewarding performance and supporting the overall well-being of our employees. Individuals may also be eligible to participate in our yearly discretionary bonus.

Equal Opportunity

Sargent & Lundy is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any protected status as defined by applicable law.