VisionWalk Assistant

The VisionWalk Assistant provides administrative and operational support to ensure VisionWalk events across the country are planned and executed successfully. This position helps keep processes, materials, and records accurate and organized so that our Community Managers and VisionWalk Specialists can focus on delivering exceptional event experiences and meeting fundraising goals.

VisionWalks are the Foundation Fighting Blindness’ signature fundraising event—a family‑friendly 5K walk that brings communities together to support sight‑saving research. VisionWalk raises essential funds to advance cutting‑edge treatments—including gene therapy, stem cells, retinal implants, and other emerging innovations—for the more than 10 million Americans affected by blinding diseases.

Primary Responsibilities: The following are representative of the duties and responsibilities associated with this position and are not meant to be an all-inclusive list

• Provide day-to-day administrative support for VisionWalks, including venue research, database entry, meeting coordination, and administrative setup, reporting, and invoice tracking/processing.
• Support the preparation and distribution oof event-related collateral across channels, internally and externally, ensuring materials are accurate and aligned with communication standards.
• Provide research and administrative support to internal field teams for funding opportunities.
• Support in-kind donation outreach efforts as assigned in support of event or national program initiatives.
• Provide excellent customer service and support
• Support day-of volunteer coordination, including scheduling, communication, and day-of check-in support, in alignment with event plans.

Minimum Qualifications:

• Minimum of one year of administrative and/or event coordination experience in a busy, high‑volume environment. Experience with fundraising events is preferred.
• Strong ability to handle administrative tasks, stay organized, and follow established processes and systems.
• Experience using databases to enter, update, or track information (for example, systems like Virtuous or GoFundMePro).
• Fully proficient in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint)
• Excellent attention to detail; able to stay organized and manage multiple tasks and projects at the same time while supporting a team.
• Strong people skills and clear communication—both in writing and speaking.
• Works effectively with individuals from diverse backgrounds and with a range of physical or cognitive abilities.
• Lifts and moves items weighing up to 30 pounds as part of the job duties.
• Maintains a flexible schedule, including availability for occasional evening and weekend work.
• Must have a valid driver’s license and a driving record that meets the Foundation’s insurance requirements.

Position Specifics:

• Location: Baltimore/Washington, D.C. area, Philadelphia, PA or Chicago, IL
• Work from home: HP or MAC laptop, monitor, printer, $120.00 monthly technology stipend provided.
• Anticipated travel up to twice per month, including occasional weekend travel
• Non-exempt, overtime eligible
• Salary Range: $50,000–$55,000 This range reflects our anticipated compensation for the role. Final offers are determined based on several factors such as location, demonstrated skills, professional experience, and alignment with internal salary equity.
• Annual Bonus Eligibility up to 3%