Boathouse Rental Coordinator

Boathouse Rental Coordinator

Part Time, IMRF-Eligible Position

Hours : Generally, Monday – Friday between the hours of 9:00am – 3:00 pm, with some flexibility and occasional nights/weekends for special events. Approximately 29 hours per week.

If you enjoy interacting with prospective customers and sharing ideas and recommendations to make their event the best it can possibly be, then we have a wonderful opportunity for you! Just think of the potential impact you can have in making someone's special day all they hoped for by ensuring they have the date and essential details secured. Be a part of making the magic happen!

GENERAL PURPOSE/JOB SUMMARY

Under the direction and supervision of the Superintendent of Recreation Services, the Lake Ellyn Boathouse Rental Coordinator serves as the main contact for rental operations for our scenic boathouse situated on the shore of Lake Ellyn. The primary responsibility is to facilitate the rental process for events such as weddings, parties, corporate gatherings, and community events. Duties include but not limited to marketing, tours and booking, contract and payment management, and vendor and equipment coordination. This role requires exceptional organizational skills, attention to detail, and excellent interpersonal and customer service skills to ensure the seamless execution of all rental contracts and activities. This includes frequent interaction with the public and park district staff to perform the required duties and responsibilities. In addition to coordinator responsibilities, this position may assist with front desk operations and/or other administrative needs of the Recreation Services department. Occasional remote work possible following orientation period. This is an at-will position.

REQUIRED EDUCATION, KNOWLEDGE, ABILITIES

• Previous administrative experience with effective organizational skills, accuracy, and the ability to follow through on detailed work is essential.
• Previous event planning and coordination for hospitality or other related industries is preferred.
• Effective communication and customer service skills with ability to interact well with staff and the public both verbally and in writing, with tact and diplomacy.
• Professional and approachable with the capacity to build lasting relationships and work collaboratively with staff, vendors, community organizations, and the public.
• Strong computer and keyboard skills required with proficiency in MS Office (Word, Excel, Outlook) and the aptitude to learn and use other systems/applications.
• Recreation registration software experience is preferred, with ActiveNet experience highly desired.
• Effective problem-solving skills with the capacity to act calmly and effectively under pressure or in difficult situations.
• Must be a self-starter who is dependable, flexible, and able to work independently and as part of a team.
• Prior cash handling experience with solid general math skills is required.
• High School graduate or equivalent is required with related college courses preferred or comparable training and/or experience.
• Capacity to project a professional appearance and maintain confidential information.
• Capacity to be flexible, manage multiple tasks and shift priorities as needed.
• Possess good safety awareness and utilize sound judgment in all aspects of this position.
• Available to work a flexible schedule including evenings and weekends.
• Must be CPR/AED/First Aid certified or obtain within 3 months of hire. (GEPD will provide)
• Reliable transportation to and from work.
• Local resident and/or familiarity with the Glen Ellyn community is a plus.
• Minimum age of 21 years old.

BENEFITS INCLUDE

• Participation in the IL Municipal Retirement Fund with pension and disability benefits
• Competitive Wages, paid training and opportunities for recognition incentives throughout the year
• Ackerman Sports & Fitness Center and Sunset Pool Individual Membership while actively employed
• (4) Free One-time Use Guest Passes for GEPD facilities (Ackerman/Holes & Knolls/Sunset Pool)
• Flexible schedule and most weekends OFF
• Referral Bonus; $50 for you and your new referral after 30 days in good standing
• Letter of Recommendation for college, internships, or future career opportunities!

The Glen Ellyn Park District is a local governmental agency serving all residents of the Village of Glen Ellyn and portions of neighboring communities. It provides a wide range of recreational services, athletics, and leisure activities to its citizens, with opportunities for all ages and abilities. We are an Equal Opportunity Employer, and our mission is to “foster diverse, community-based leisure opportunities through a harmonious blend of quality recreation programs, facilities and open space which will enhance the quality of life into the future.” We welcome you to apply to become a part of our great TEAM!

Please include a resume and a cover letter explaining why you think you'd make a great Rental Coordinator.

For questions contact: David MacDonald at [email protected]