Business and Financial Analyst - Office of Student Financial Aid

Business and Financial Analyst - Office of Student Financial Aid

University of Illinois Urbana-Champaign

The Office of Student Financial Aid (OSFA) is seeking a detail-oriented and strategic professional to join our team as a Business and Financial Analyst. Reporting to the Assistant Director, this position plays a critical role in overseeing and analyzing the financial operations of OSFA. OSFA administers over $1 billion in federal, state, and institutional aid annually. Serving more than 56,000 students, OSFA is committed to ensuring equitable access to financial resources and this role supports that mission.

Duties & Responsibilities -

• Financial oversight of 400+ Office of Student Financial Aid operational and scholarship, grant, and loan accounts including state, federal, gift/endowment funds, and non- university funds. This includes: formulating budget projections, managing the availability of funds and expenditure levels, creating reports, initiating budget transfers, and ensuring all FY opening/closing processes are completed in accordance with University policies. Some accounts must be fully expended in the current award year and other funds are used to make multi-year awards. This position must exercise independent judgment in determining the number and amount of awards that should be made each academic year as well as the amount of funds that must be held in reserve for multi-year awards. Use historical campus data including yield and retention information to make these determinations.
• Responsible for devising the strategies that will be used to complete a comprehensive review of all fund agreements for compliance with donor intent and accumulation/deficit status. All Fund balances are reviewed on a yearly basis and fund agreements are reviewed on a 5-year schedule (20% should be reviewed each year). This review includes interpreting the language in the fund agreements to ensure donor intent is met and making recommendations and providing guidance as to the awarding criteria that should be used in selecting scholarship recipients.
• Prepare federal, state, institutional and internal reports for internal and external stakeholders. Manage the review and reconciliation of OSFA operating accounts and procurement card transactions. Manage the disbursement and reconciliation of all federal, state, institutional and non-university financial aid accounts. Develop and maintain a comprehensive system for tracking, maintaining and processing all relevant financial data. Optimize the layout and design of reports for better clarity and impact. This includes preparing billable aid accounts, quarterly accounts receivable aging reports and management of EFT deposits and proper CFOP use. Responsible for the billing and reconciliation of external scholarship accounts. Examples are Stamps Family Foundation, Evan Scholars, Hope Chicago, etc.
• Serve as liaison with university offices and other related financial agencies. This includes but is not limited to the University of Illinois Foundation, Sponsored Programs, University Bursar, Office of Business and Financial Services, the Illinois Student Assistance Commission, and the Department of Education. In collaboration with the Associate Director determine and create annual cost of attendance tables and ISAC budgets. Manage MAP advising data collection process. In collaboration with OSFA leadership and the Office of the Provost, implement and maintain Gainful Employment requirements and reports. In collaboration with OSFA Systems staff oversee and ensure compliance with the fixed asset inventory of office equipment following university policy and procedures. Other duties as assigned.

Required Qualifications -

• Bachelor's degree in business administration, management, or a field related to the position.
• Two (2) years of professional business, financial, and/or managerial work experience.
• Demonstrated experience in financial reporting and/or business operations.
• Demonstrated experience analyzing data, creating reports and/or presentations.

Preferred Qualifications -

• Master's degree.

Knowledge, Skills and Abilities -

• Understanding of good business practices.
• Good written and verbal communication skills.
• Strong organizational skills and the ability to multi-task.
• Working knowledge of University business systems including Banner, P-card, T-card.
• Understanding of State and University policies.

Appointment Information

This is a 100% full-time Civil Service 5010 - Business/Administrative Associate position. The expected start date is as soon as possible after the close of the search. The budgeted salary for this position is $60,000 - $63,000/year. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity.

Employees hired into this position are expected to work on-site at the University of Illinois Urbana-Champaign campus on a full-time basis with the possibility of hybrid work options. Sponsorship for work authorization is not available for this position.

For more information on Civil Service classifications, please visit the SUCSS web site at .

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on September 30, 2025. Apply for this position using the Apply Now button at the top or bottom of this posting. For full consideration, application materials should include a cover letter, current resume (including month/ year employment dates), contact information for three professional references, and transcripts or proof of degree(s). Please ensure your resume highlights your qualifications/experience for this position. This may include professional, academic, volunteer, or other applicable experience that aligns with the responsibilities and requirements of this role.

In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Jennifer Steiling at [email protected]. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois offers a very competitive benefits portfolio, depending on the position. Click for a complete list of Employee Benefits .

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing [email protected] .

Requisition ID : 1032745
Job Category : Professional and Administrative
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University of Illinois Urbana-Champaign
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217.333.2137 | [email protected]
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