Accounts Payable

Job Description

Job Description

POSITION SUMMARY

Responsible for the processing, scheduling, and payment of company invoices, and assisting other areas as requested.

ESSENTIAL FUNCTIONS

· Validate vendor accounts and good standing

· Process and verify invoices using 3-way matching system. Collaborate with other departments and vendors to resolve discrepancies

· Analyze and process miscellaneous invoices to appropriate accounts

· Reconcile payables with general ledger and vendor statements

· Upload payroll and other journal entries as required

· Proactive in identifying, investigating, and reporting irregularities to accounting manager and/or controller

· Plan and prioritize payments through ACH, wire, credit cards and checks

· Analyze jobs and variance reports as requested

· Audit employee benefits for accuracy

· Prepare required documentation for inventory and financial audits

· Verify, enter, and receive sub-contract purchases for maintenance, repairs, and heat-treating

· Enter relevant costs on jobs

· Verify and code credit card transactions for multiple departments

· Reconcile credit card transactions and bank reconciliation in ERP system

· Process monthly commission reports

· Process electronic annual reports

· Assemble information from variety of sources for progressive unearned revenue reports

· Track and process year-end 1099s

· Assist accounting manager and controller as needed to balance month and year-end accounts and reconciliations

· Participate and collaborate with team members to analytically solve problems or streamlining processes

· Act as internal contact for technology issues; work with subcontracted support as needed

· Provide ERP training and submit guidelines for controller review

· Maintain professional knowledge and competence of processes through training and education

· Establish and maintain productive relationships with the teams

· Assist in storing of documentation as required by IATF 16949 and ISO 14001

· Perform 3-5 internal audits per calendar year for multiple sites adhering to IATF 16949 and ISO 14001 standards

· Assist other departments as needed regarding accounts receivable invoices, customer statements, processing customer payments, training, fax, or mail distribution, answering phones, or greeting clients during companywide lunch time.

· Complete all paperwork and electronic work associated with position

· Keep work area neat and orderly

· Meet or exceed attendance expectations

· Communicate all concerns and work-related issues to supervisor

· Follow company policies and procedures

· Perform other duties assigned by management

MINIMUM SKILLS AND ABILITITES

· Proficient in Microsoft Office with intermediate Excel

· Understanding of cost accounting preferred

· Communication skills including phone and email etiquette, ability to receive and provide oral and written instruction through teammates, vendors, and management

MINIMUM PHYSICAL REQUIREMENTS

· Sedentary position

· Ability to travel by various public and private transport methods.

· Use of hands 100% of the workday.

· Ability to stand or walk 25% of the workday.

· Twisting, bending, leaning frequently during the workday.

· Office environment, occasional exposure to loud noises, dust, solvents, coolants, and oils.

Labor Solutions, LLC is a leader in the professional, temporary, and direct hire industry throughout the Midwest area. Our clients range from individual entrepreneurs to large corporations, and while we are big enough to serve Fortune 100 companies, we are small enough to stay nimble in an always-changing market.

Company Description

Labor Solutions, LLC is a leader in the professional, temporary, and direct hire industry throughout the Midwest area. Our clients range from individual entrepreneurs to large corporations, and while we are big enough to serve Fortune 100 companies, we are small enough to stay nimble in an always-changing market.\r\n\r\nThank you!