Time Entry Clerk

O'Hagan Meyer is seeking a reliable and detail-oriented Time Entry Clerk to join our busy law firm in the Chicago Loop. The ideal candidate will be proactive, highly accurate, and take pride in producing error-free work. This individual will demonstrate discretion, professionalism, and strong problem-solving skills while ensuring attorney time is entered into the firm’s financial systems efficiently, timely, and accurately.

Essential Duties and Responsibilities

• Time Entry Data Input: Accurately enter daily, weekly, and monthly billable and non-billable time from attorneys into the firm’s timekeeping software to adhere with the firm’s time entry policy deadlines (e.g., Aderant, iTimekeep).
• Narrative Editing and Formatting: Review and edit time entry narratives for clarity, professionalism, and compliance with client guidelines (e.g., avoiding vague descriptions).
• Client Guidelines Compliance: Ensure all entries comply with client-specific requirements, adjusting for any warnings or errors that appear in the system before submission including proper use of task and activity codes.
• Discrepancy Resolution: Work directly with attorneys to resolve missing, incomplete, or duplicate time entries.
• Quality Control: Review finalized entries for accuracy and completeness.
• Confidentiality: Handle sensitive client and financial information with the highest level of discretion.
• Additional Support: Assist with special projects and perform other duties as assigned.

Requirements

Qualifications, Skills, and Abilities

• Strong and accurate typing skills
• Proficiency in Microsoft Office (Excel, Outlook, Word) and Adobe (PDFs)
• Excellent attention to detail and strong organizational skills
• Strong data and task management skills
• Clear, professional communication skills and a team-oriented mindset
• Ability to prioritize tasks and meet strict deadlines in a fast-paced environment

Physical Requirements

• Ability to sit for prolonged periods and work at a computer workstation

Position Details

• Full-time, Monday through Friday
• On-site for the first 60 days; thereafter, with manager approval, transition to a hybrid schedule (3 days in office)
• Overtime availability required

Compensation:
Salary is based on experience.

Pay Range: $41,600 – $52,000 annually ($20 – $25 per hour)

O'Hagan Meyer participates in E-Verify.

O'Hagan Meyer is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Benefits

· Health Care Plan (Medical, Dental, & Vision)

· 401(k) Retirement Plan

· Life Insurance (Basic, Voluntary, & AD&D)

· Paid Time Off (Vacation, Sick Leave, & Company Holidays)

· Family Leave (Maternity, Paternity)

· Short Term & Long-Term Disability

· Training & Development

· Free Food & Snacks in Office

· Wellness Resources

· Commuter Benefits