Executive Assistant

Job Description

Job Description

We are looking for a highly organized and meticulous Executive Assistant to join our team in Hazel Crest, Illinois. This contract position plays a crucial role in ensuring the smooth operation of daily business activities by providing exceptional administrative support to the President and the organization. The ideal candidate will possess strong communication skills, a proactive mindset, and the ability to manage multiple tasks efficiently.
Responsibilities: • Provide comprehensive administrative support to the President, including managing their calendar, scheduling meetings, and coordinating travel arrangements. • Prepare and organize board meeting materials, including schedules, minutes, and packets. • Take detailed meeting minutes for staff, administrative, and board meetings, and maintain accurate records. • Assist in the renewal processes for licensures and certifications by reviewing and updating policies and procedures. • Represent the organization at business and community meetings, ensuring clear and informed communication. • Offer technical support for platforms such as Zoom and telehealth systems to staff and administration. • Manage project timelines and supervise administrative tasks to ensure successful completion. • Maintain and organize documents with impeccable attention to detail. • Support the organization's outreach and development initiatives by participating in weekly staff meetings and community events. • Utilize Microsoft Office Suite, including Excel, PowerPoint, and Adobe Pro, to complete administrative tasks effectively.
The salary range for this position is $22 to $24/hr. Benefits available to contract/contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/contract professionals are also eligible to enroll in our company 401(k) plan. Visit Robert Half Benefits Website for more information.• A minimum of five years of administrative experience, including at least one year in a non-profit organization.
• Bachelor’s degree in Business Administration or a related field.
• Proficiency in Microsoft Office Suite, particularly Excel, PowerPoint, and Adobe Pro.
• Exceptional project management skills with the ability to oversee and complete administrative projects.
• Strong typing skills with a speed of at least 65 words per minute.
• Excellent interpersonal and communication skills, both written and verbal.
• Ability to work both independently and collaboratively, demonstrating strong time management and prioritization.
• Detail-oriented demeanor, integrity, and the ability to handle sensitive matters with discretion.