EXECUTIVE SECRETARY III

Job Requisition ID: 53538 IPR# 26-01176

Closing Date: 03/27/2026

Agency: Department of Transportation

Class Title: Executive Secretary III

Skill Option: Keyboarding

Salary: Anticipated Starting Salary: $ 5,384 Monthly; Full Range: $ 5,384 - $ 7,631 Monthly

Job Type: Salaried

Category: Full Time

County: Cook

Number of Vacancies: 1

Bargaining Unit Code: RC014 Clerical Employees, AFSCME

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Department of Transportation is seeking to hire an Executive Secretary III. The successful candidate will perform highly responsible, complex secretarial and administrative duties while exercising considerable independent judgment in making administrative and office management determinations.

Essential Functions

• Performs secretarial duties for the Region 1 Engineer.
• Consults and advises the Region 1 Engineer on departmental methods, procedures and interpretations of departmental policies and programs.
• Receives visiting officials, representatives and departmental heads as required.
• Prepares and/or reviews correspondence (letters, memoranda, statistical data, graphs, etc.) for the Region 1 Engineer and staff.
• Reads and distributes incoming correspondence for the Region 1 Engineer.
• Records all appointments and correspondence for the Region 1 Engineer reminding them of upcoming appointments and meetings and ensuring necessary correspondence, reports and materials are available for the meeting.
• Performs other duties as required or assigned that are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of two years of secretarial or business college and three years of secretarial experience or completion of high school and five years of secretarial experience.
• Requires ability to keyboard 55 wpm accurately.

Preferred Qualifications

• Prefers skill in working with computers and keyboarding accurately.
• Prefers one (1) year of experience with tracking and managing budgets and expenditures.
• Prefers skills in taking notes and dictation accurately.
• Prefers one (1) year of experience with timekeeping.
• Prefers ability to communicate clearly and effectively both orally and in writing.
• Prefers thorough knowledge of composition, grammar, spelling and punctuation.

Conditions of Employment

• Successful completion of a background check.
• The conditions of employment listed here are incorporated and related to any of the job duties listed in the job description.

About the Agency

The Illinois Department of Transportation is seeking to hire an Executive Secretary III.

The IDOT team works diligently to provide safe, cost-effective transportation for Illinois in ways that enhance quality of life, promote economic prosperity and protect our environment. We are problem solvers and leaders, constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois. Our team fosters a culture of inclusivity. We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose. Team members frequently collaborate with colleagues and others outside the department to best meet customer needs.

The department offers extensive training and career advancement opportunities. Employees also receive a robust benefit package including:

• Monday-Friday work schedule
• Flexible work schedules in several program areas (flexible time, hybrid scheduling)
• Health, Life, Vision, and Dental Insurance
• Pension Plan
• (12) Weeks paid Maternity/Paternity Leave
• Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
• Employees earn (12) paid Sick Days annually
• New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually
• Employees earn (3) paid Personal Days annually
• (13-14) paid holidays annually (based on start date)
• Tuition Reimbursement
• Employee Assistance Program and/or mental health resources

We invite qualified applicants to apply to become part of our team. We are confident that you will take pride in serving Illinois and its residents and visitors.

Work Hours: 8:00 AM - 4:15 PM Monday - Friday (45-minute lunch)

Work Location: 201 Center Ct, Schaumburg, Illinois, 60196

Work Office: Office of Highways and Intermodal Project Implementation Region 1/District 1/Administrative Services

Work County: Cook

Agency Contact: [email protected]

Posting Group: Office & Administrative Support; Transportation

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

Seasonal and temporary workers should use a personal e-mail address when applying for jobs.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• [email protected]
• [email protected]