SENIOR DATA ENTRY ASSISTANT (DEPARTMENT OF FACILITIES MANAGEMENT) 2650 S. CALIFORNIA

Cook County Offices

Under The President

Administrative Hearings

Auditor

Bureau of Administration

Bureau of Economic Development

Bureau of Finance

Bureau of Human Resources

Bureau of Technology

Facilities

Office of the President

Job Summary

Review and handle the activities of data entry and make updates as necessary. Answer questions related to data entry and input, and address non-standard issues. Ensure that new data is captured and uploaded in an accessible form. Maintain a system for capturing critical data, dismissed cases data, data relating to case outcomes, or client demographics. Coach other data entry staff to ensure the accuracy and timeliness of data entry. Review data for errors and inconsistencies and correct them. Help prioritize tasks within specified timeframes and provide guidance on organization and data retrieval approaches. Report any complex data-related problems or discrepancies promptly.

Minimum Qualifications

• Possession of a High School Diploma or General Education Development (GED) Certificate is required, and
• Two (2) years in data maintenance, data processing, data entry, or directly related experience is required, or
• An equivalent combination of education and/or experience is required.

Candidates who are contacted will be required to produce original required documents (e.g., current driver’s license, diploma, school transcript, certifications, etc.) listed on the Notice of Job Opportunity within five (5) days of being extended an offer, in writing, by the Bureau Chief of BHR (or designee). Candidates will be notified of how to submit required documents.

• Degrees awarded outside of the United States with the exception of those awarded in one of the United States territories and Canada, must be credentialed by the World Education Services (WES), Educational Credential Evaluators (ECE) or a National Association of Credential Evaluation (NACES) member organization.

Knowledge, Skills, Abilities, And Other Characteristics

• Skill in using Microsoft Office Tools. Ability to use Microsoft Excel to analyze data, including pivot tables and aggregate functions.
• Ability to apply basic mathematical skills to office bookkeeping and to perform calculations, such as figuring totals, percentages, and extensions, and the ability to communicate well with internal and external stakeholders.Ability to pay attention to multifarious detail, proof, verify, and edit complex data, and transcribe and cross-reference data. Ability to follow up in a thorough and timely manner relative to unresolved business.
• Knowledge of correct language usage, punctuation and grammar, and their proper application to businessforms, letters, and technical records. Knowledge of technical, legal, or medical terms and their proper spelling, where applicable, and knowledge of the foundational concepts of structured and unstructured data and thepractical application of large data sets.
• Ability to support peers and lower-level team members by providing basic to complex administrative and clerical support
• Skill in performing moderately complex administrative and customer service tasks to identify new approaches to improve efficiencies.
• Ability to collaborate with team members and entry-level management to provide moderately complex customer service requests and create effective relationships with others.
• Knowledge of specific organizational policies and procedures to answer moderately complex administrative questions and identify solutions that are often non-standard.

Physical Requirements:

Sedentary Work involves exerting up to 10 pounds of force occasionally or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects. Sedentary work involves sitting most of the time, but may involve walking or standing forbrief periods of time

The duties listed are not set forth for purposes of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside an employee's normal line of work

VETERAN’S PREFERENCE

When applying for employment with Cook County Government, preference is given in the application process to honorably discharged Veterans who have served in the Armed Forces of the United States for more than 180 consecutive days, or during War Time. To take advantage of this preference, a Veteran must:

• • MEET THE MINIMUM QUALIFICATIONS FOR THE POSITION.
  • IDENTIFY THEMSELVES AS A VETERAN ON THEIR EMPLOYMENT APPLICATION BY ANSWERING YES TO THE QUESTION “Are you a military veteran?”
  • ATTACH A COPY OF THEIR DD 214, DD 215 or NGB 22 (NOTICE OF SEPARATION) AT TIME OF APPLICATION FILING. IF YOU HAVE MULTIPLE DD 214S, 215S, OR NGB 22S, PLEASE SUBMIT THE ONE WITH THE LATEST DATE. COAST GUARD MUST SUBMIT A CERTIFIED COPY OF THE MILITARY SEPARATION FROM EITHER THE DEPARTMENT OF TRANSPORTATION (BEFORE 911) OR THE DEPARTMENT OF HOMELAND SECURITY (AFTER 911).
    

The Cook County Department of Veterans Affairs can assist you with obtaining a certified DD214 and having it recorded for you at no charge. Please contact [email protected]

VETERAN MUST PROVIDE ORIGINAL APPLICABLE DISCHARGE PAPERS AT TIME OF INTERVIEW.

Group and Voluntary Benefits Offered:

• Medical, Dental, and Vision
• Basic Term Life Insurance
• Pension Plan
• Deferred Compensation Program
• Employee Assistance Program
• Paid Holidays, Vacation, and Sick Time
• Voluntary Benefits
• You May Qualify for the Public Service Loan Forgiveness Program (PSLF)
• For further information on our excellent benefits package, please click on the following link:
• For eligible employees the County has a hybrid work environment which allows employees telecommuting and flexible scheduling options.
• Salary Range: $52,108 - $57,570.
• This position requires successful completion of post-offer tests, which may include a background check, drug screen, and medical examination.

Falsification of any information in the application process will result in disqualification, dismissal after hire, and/or placement on the County’s Ineligible for Rehire List for a period of two (2) or five (5) years. For current County employees, such falsification may result in discipline, up to and including termination, and placement on the County’s Ineligible for Rehire List for a period of two (2) or five (5) years. See Cook County Code of Ordinances, Article II, Sections 44-54 Unlawful Practices Relating to Employees and Employment - Penalty, 44-56 Political Discrimination; Cook County Employment Plan, Section V.N. Pre-Interview License and Certification Verification; Supplemental Policy No. 2014-2.13 Ineligible for Rehire List; and Cook County Personnel Rules 3.3(b) (7) (d)

EEO Statement

Cook County Government is an Equal Employment Opportunity (“EEO”) employer. Cook County prohibits illegal discrimination and harassment and affords equal employment opportunities to employees and applicants without regard to race, color, sex, age, religion, disability, national origin, ancestry, sexual orientation, marital status, parental status, source of income, housing status, military service or discharge status, gender identity, genetic information, or any other protected category established by law, statute or ordinance as further defined in Chapter 44. Human Resources, Article II. Personnel Polices, Section 44-53 of the Cook County Code of Ordinances and Chapter 42. Human Relations, Article II. Human Rights, Section 42-35 of the Cook County Code of Ordinances.

NOTE: As an internal candidate, should you be offered the position, salary allocations shall abide by the Cook County Personnel Rules.

• Must be legally authorized to work in the United States without sponsorship.

Social Media Disclaimer

The County’s hiring process is governed by the Cook County Employment Plan which prohibits employment actions from being influenced by any Political Reasons or Factors for Non-Exempt Positions. The advertisement of this position by any individual does not constitute an offer or promise of employment, promotion, or any other employment action and shall not influence the County’s hiring decision. Cook County officials and employees who become aware of or receive a complaint that involves an allegation of Political Reasons or Factors being considered in the hiring process of Non-Exempt positions are obligated to refer the complaint to the Cook County - Office of the Inspector General. If the Cook County Inspector General sustains allegations of Political Reasons or Factors being considered, Cook County will disqualify the Applicant or Candidate from consideration for employment and disciplinary action will be imposed on any involved Cook County employees, if applicable.

Job Posting

Jan 20, 2026, 12:57:07 PM

Organization

Offices Under the President

Work Locations

Criminal Court Administration 2650 S. California