Grants & Contracts Accounting - Senior Accountant

Position Title : Grants & Contracts Accounting - Senior Accountant

Location: Chicago, Illinois

Compensation: 65-85K

Benefits: This position is eligible for Medical, Dental, Vision, and 401(k).

Job Description:

The Grants & Contracts Senior Accountant is responsible for the effective management of all OHS/Head Start contracts, gain knowledge of all OHS regulatory standards to ensure compliance, including data management for fiscal oversight, budgeting, reporting, data collection, draw down of funds, documentation, variance analysis and regular communications with program staff on fiscal issues.

Major Responsibilities and Key Tasks

• Preparation of the OHS/Head Start Draws with the required supporting documentation from the general ledger;
• Monthly reconciliation/ analysis of Revenue & Expenditures for each OHS/Head Start grant, including Budget vs. actual variance analysis by detailed line item;
• Preparation/ analysis of the OHS/Head Start Budgets, budget revisions, budgets amendments;
• Regularly attend OHS/ Head Start trainings to stay up to date and ensure the agency's compliance with Head Start Standards and Uniform Guidance and other regulatory standards, applicable regulations and accounting practices;
• Preparation/ review of the Non-Federal Share (NFS) match requirements for all OHS/Head Start Contracts to ensure compliance; gather and track the required supporting documentation;
• Preparation of all OHS/Head Start required monthly. semi-monthly, quarterly and annual reporting as a grantee of Federal funding; submission of the SF-425, SF-428, SF-429, FFATA and other required reports in a timely manner;
• Take a collaborative role to work with other Finance staff to prepare required documentation for contracts, contract amendments, and contract renewals, notify appropriate staff of any changes in the OHS/Head Start contracts;
• Gain a good understanding on OHS/Head Start allowable and unallowable costs (in accordance with the budgets) to ensure all expenditures are allocated properly and the organization is optimally reimbursed;
• Assist in the review and facilitation of the allocation of agency personnel to OHS/Head Start programs/ contracts; and ensure all personnel and related expenditures are allocated according to the budgets and the organization's cost allocation plan methodology;
• Work with other members of the Finance team to ensure all Revenue/ Draws are reviews, approved and submitted timely in accordance with the month-end close;
• Review of the PMS System to monitor receipt and processing of all OHS/Head Start related payments; notify appropriate Finance staff of any concerns, issues, and delays as necessary;
• Maintain supporting documentation from the general ledger and other internal sources, for Revenue and Expenditures;
• Monitors in accordance with contract requirements, subrecipients including performing regular audits and reviews to ensure compliance;
• Assist in preparation of OHS/Head Start compliance audits or reviews, if they arise (as needed);
• Implement on-going procedures that ensures effective implementation of the OHS/Head Start contracts, to maximize funding resources and prevent recurrence of quality and compliance issues, in accordance with contracts requirements;
• Provide support to the CFO and finance team leadership as needed on Department projects such as policy formation and documentation, financial statement preparation and management reporting;
• The Grants & Contacts Senior Accountant will also communicate with relevant funders, program management staff, and administrative staff on regular basis, under the supervision of the finance leadership.
• Other duties as assigned.

General Responsibilities / Duties 

• Attends and participates in staff meeting; required Town Hall meetings; other mandatory organizational-wide meetings/ trainings
• Ensures confidentiality of all sensitive documents, files and agency records

Required Education and Experience

• BA/BS in accounting, finance, business or a related field from an accredited institution of higher education
• 3+ years of professional accounting or experience in finance
• Knowledge / experience in grants and government contracts accounting (preferred)
• Experience with fiscal management of OHS/Head Start grants preferred
• Excellent administrative abilities and computers skills - including use of fund accounting software and financial recordkeeping systems (SAGE a plush); proficient in utilizing spreadsheets/ database programs (e.g., MS EXCEL)
• Strong attention to detail and effective written and verbal communication skills;
• Strong analytical skills and the ability to analyze financial transactions, financial data accounting reports;
• Ability to work independently and manage multiple tasks and deadlines

The duties and responsibilities described are not a comprehensive list and that additional tasks may be assigned to the employee from time to time. The scope of the job may change as necessitated by business demands.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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