Staff Accountant

Description

Job Summary: We are seeking a detail-oriented and highly organized Staff Accountant with expertise in Accounts Payable to join our finance team. The Staff Accountant will play a crucial role in ensuring accurate and timely processing of vendor invoices, credit card reconciliations, and is to include the preparation of all related transactional/journal entries and accruals related to the duties and responsibilities outlined below. The ideal candidate should possess a strong understanding of accounting principles, be proficient in NetSuite software, and be able to work effectively in a fast-paced environment. This position offers an excellent opportunity for career growth and development within our organization.

Job Description

Essential Functions/ Job Responsibilities

· Oversee the end-to-end accounts payable process, including year-end 1099 filings

· Establish and maintain positive relationships with vendors and internal staff, ensuring payment inquiries and issues are resolved in a timely and professional manner

· Reconcile corporate credit card transactions monthly

· Assist in the preparation of documentation related to grant submissions and reimbursement 

· Prepare Monthly Sales Tax Report

· Prepare Bank Reconciliations and assist with month end reconciliations to ensure accurate financial reporting and timely resolution of discrepancies.

· Assist in the preparation of financial reports related to AP/AR, including aging reports, and quarterly department budget to actual statements

· Support internal and external audits 

· Continuously identify opportunities to enhance processes, streamline workflows, and improve efficiency.

· Collaborate with other departments to facilitate smooth operations and optimize financial performance

· Assist with financial system implementations

· Contributes to the creation and revision of the finance manual, ensuring it accurately reflects current accounting policies and procedures.

· Support the preparation and submission of grant reports

Other duties as assigned

Requirements

Qualifications:

· Bachelor's degree or equivalent experience in accounting/finance or related field or applicable accounting experience

· Two – three years proven experience as a Staff Accountant in a similar role, with a specific emphasis on AP and AR functions.

· Knowledge of accounting principles and best practices in Accounting/Finance.

· Proficiency in accounting software and ERP systems with expertise in AP/AR modules.

· Strong analytical skills and attention to detail to ensure accuracy in data entry and payment processing.

· Excellent communication skills to interact effectively with vendors and internal stakeholders.

· Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.

· Experience with process improvement initiatives and a proactive approach to problem-solving.

· Proficient with MS Excel and other Microsoft Office applications.

· Preferred:

· Experience in managing high invoice volumes or multi-entity accounting.

· Familiarity and interest in mission-based, nonprofit, and/or arts and cultural organizations.

· Knowledge of NetSuite Database and Paylocity