RIM Specialist Facilities & Services

RIM Specialist Facilities & Services

Engineering Services

Job Summary
Under general supervision of the Facilities Information Management Coordinator this position is responsible for managing the Records & Information Management Center (RIMC) in Facilities Information Resources (FIR) in support of Facilities & Services (F&S) at the University of Illinois, Urbana Campus. The Records & Information Management Specialist is responsible for the effective and efficient management of records and information related to the University of Illinois built environment, and effectively addressing the needs of F&S, campus, and other stakeholders. Duties & Responsibilities

• Manage physical and digital materials acquisition, classification, organization, use, maintenance and access for the RIMC, including (but not limited to) regular accessioning of completed project documentation, maintaining industry codes and standards reference materials, and increasing the digital accessibility of the various RIMC collections.
• Assist F&S, University personnel, contracted entities, researchers and others with reference/research inquiries.
• Hire and supervise RIMC students.
• Manage RIMC goals, policies, procedures, long-range planning, and relationships.
• Assess information needs and develop information plans that address these needs.
• Provide RIMC resources user training.
• Share in department Shared Administrative Tasks as required, including responding to Freedom of Information Act, Subpoena, and other requests as needed.
• Work closely with University Archives to ensure research support and long- term retention of the history of the University's built environment. Serve as liaison between F&S units and the University's Records Information Management Services (RIMS) as related to state approved records retention plans.
• Promote resources and services of the RIMC.
• Understand and manage sensitivity and security issues surrounding data.
• Assume appropriate related additional duties to further the mission of the unit.

Physical Demands
Ability to stand or sit for long periods of time. : Frequently Ability to lift 50lb boxes, and manipulate fragile, large format objects. : Frequently
Working Conditions
Occasional visits to unconditioned or dusty non-office environments (such as basements, storage rooms, or storage facilities) are necessary. : Occasionally
Additional Physical Demands
"In my daily contacts with co-workers, directors, supervisors, foremen and staff of Facilities & Services as wells as various other campus entities, I will value, and support other employees and customers in a manner that helps ensure that everyone is treated with mutual respect. I will demonstrate my commitment to the F&S core values of diversity and inclusion by supporting opportunities for all F&S employees to reach their full potential." Minimum Qualifications

1. Any one or combination totaling three (3) years (36 months) from the categories below:

A. Coursework in administrative sciences, business administration, or a closely related field, as measured by the following conversion table or its proportional equivalent:

• 30 semester hours equals one (1) year (12 months)
• Associate's Degree (60 semester hours) equals eighteen months (18 months)
• 90 semester hours equals two (2) years (24 months)
• Bachelor's Degree (120 semester hours) equals three (3) years (36 months)

B. Work experience in the management of records systems and micrographics technology.

2. Two (2) years (24 months) of work experience in the administration and management of records systems.
Preferred Qualifications

Master's in Library & Information Science or comparable data management field.

Architectural, engineering, construction management, facilities management, library, legal records management, and archival work experience.
Knowledge, Skills and Abilities

• Proven ability to understand needs of both users and data managers (including technology services) and work seamlessly with both
• Knowledge of database design and function
• Knowledge of physical and digital data management best practices
• Experience managing large physical and digital collections
• Experience managing large scale digitization projects and processes
• Proven ability to serve varied user groups
• Extraordinarily customer service oriented
• Cataloging, indexing, thesauri use and creation experience
• Ability to encourage collaboration and data sharing among others.
• Excellent organizational skills
• Excellent analytical skills
• Excellent time management skills, with an ability to identify and focus on priorities
• Excellent verbal and written communication skills
• Both detail and high level oriented
• Ability to explain complicated or unfamiliar concepts in a clear manner
• Ability to understand what someone is looking for and translate that to where the information may be located
• Must enjoy the challenge of critically assessing, organizing, managing and using constantly changing, complex, and numerous types of data, while meeting multiple deadlines

Appointment Information

This is a 100% full-time Civil Service 4555 - Records Management Officer position, appointed on a 12-month basis. The expected start date is as soon as possible after 05/01/2026 . The budgeted salary range is $60,000 - $77,500. This position is not eligible for any type of sponsorship for work authorization.

For more information on Civil Service classifications, please visit the SUCSS web site at .

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on 05/01/2026 . Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Ken McCray at [email protected] or 217-300-6211 . For questions regarding the application process, please contact 217-333-2137.

At the University of Illinois Urbana-Champaign - the state's flagship public university and one of the world's leading research institutions - every staff member helps shape what's next . Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you're empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence - where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.

Champaign-Urbana

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

This position is intended to be eligible for benefits . This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal , or by contacting the Office for Access & Equity at 217-333-0885, option #1, or [email protected] .

Requisition ID : 1034772

Job Category : Civil Service

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