Administrative Assistant

1. Responsible for the day to day operations of the office, including but not limited to ordering supplies, receiving and distributing incoming/outgoing correspondence, keeping updated files, keeping the calendar and scheduling appointments for the. Also assists in calendar maintenance and scheduling meetings for other managerial staff within the office. Coordinates assembling and mailing materials and signs various routine mail. Ensures common office space is appropriately maintained
2. Responsible for overseeing meeting arrangements. This includes scheduling, itinerary development, travel accommodation, funding arrangements, and processing of all required paperwork.
3. Prepares PowerPoint slides and other materials for meeting presentations.
4. Prepares financial related analyses, including but not limited to daily/monthly volumes & revenue analysis. Prepare spreadsheets and other database reports as required.
5. Monitors cost center - including analysis of charges, processing of invoices, monthly accounting reports.
6. Transcribes, composes, and types business correspondence both of general and confidential nature.
7. Screens telephone calls and receive/directs visitors to sources of specialized information.
8. Responds to requests for information which require a good knowledge of the work operations in the area.
9. Creates databases, merges forms/templates as needed.
10. Performs other related duties as assigned.

Required Job Qualifications:
• Three years’ experience supporting a finance department in an administrative/clerical capacity.
• Strong organizational and problem-solving skill.
• Excellent verbal and written communication skills, including financial terminology.
• Excellent computer skills (WP, Excel, PowerPoint, Access, Lotus Notes, Email).
• Strong organizational and problem-solving skill.
• Able to work under minimal supervision.
• Ability to interact with a wide variety of people and work effectively with others.
• Able to prioritize and meet multiple deadlines, a self-starter while upholding high standards of quality.
• Ability to maintain accurate records and organize material accurately.
• Work well under pressure.

Preferred Job Qualifications:
• Bachelor's degree in business management.