Executive Assistant

The Norman Group Realty

Ottawa, IL

Are you the kind of person who thrives in a high-energy environment, loves a good checklist, and can keep multiple plates spinning at once—without dropping a single one? We want to meet you. We are seeking a highly organized and proactive team administrator to oversee and streamline day-to-day operations. In this role, you will coordinate new listings, ensure marketing systems are executed effectively, and support the team with scheduling, communications, and critical deadlines. You will also be responsible for organizing and executing team events and client appreciation experiences, running and documenting team meetings, and maintaining systems and checklists to maximize efficiency. This position requires flexibility, adaptability, and a willingness to jump in wherever needed in a fast-paced, dynamic environment. Responsibilities: • Managing and streamlining day-to-day operations • Coordinating new listings and following established marketing systems • Organizing and executing team events and client appreciation experiences • Running and documenting team meetings • Following and refining systems and checklists for maximum efficiency • Supporting the team with scheduling, communications, and key deadlines • Jumping in wherever needed—we move fast, and so do you Qualifications: • Exceptionally organized and detail-oriented • Comfortable managing many moving parts in a fast-paced environment • A natural problem-solver who takes initiative • Able to follow systems while improving them • Experienced with Google Workspace, Canva, and CRM systems (an asset) • Friendly, professional, and proactive About Company: Why Join Us: Work alongside a top-producing, award-winning real estate teamBe part of a collaborative and supportive office environmentHelp make a meaningful impact on clients’ livesOpportunities to grow within a dynamic and respected brand

Posted 2025-08-19

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