Bookkeeping Manager

Job Description

Job Description

Role Description The Bookkeeper & Admin Manager is a hybrid role responsible for maintaining accurate financial records, managing operating financial accounts and performing the administrative aspects of MAP Medical’s medical supplies distribution business. The role requires regular presence at our Chicagoland office/warehouse, but we do offer work-from-home flexibility. The ideal candidate has approximately 3-5 years of bookkeeping experience, ideally gained in startup or small-organization environments where wearing multiple hats is a normal part of the job.

Why this role matters: MAP Medical believes that a strong company culture will be critical in building a successful company. We're at a critical early stage where every hire shapes who we become. We're not just filling a seat; we're building the foundation of a company and a culture that will scale. The right person here doesn't just manage books and admin, they help define how a young company operates, builds discipline, and grows into something durable. If you want to be a foundational piece of a company that's solving problems that genuinely matter to people's healthcare experience, this is that opportunity.

Key Responsibilities

Bookkeeping

• Maintain accurate and up-to-date financial records using Odoo ERP.
• Manage accounts payable and accounts receivable, including vendor invoices, customer billing, and weekly ACH, Wire, and credit card payment runs
• Manage working relationships with customer and vendor accounting, AP, & AR teams
• Perform reconciliations of bank accounts, general ledger accounts, accounts receivable, and accounts payable while researching and resolving discrepancies on a regular schedule
• Process payroll and related entries.
• Provide financial information and reporting support to leadership to assist with operational efficiency and business planning.
• Assist with month-end and year-end close processes.
• Coordinate with external CPA/tax preparer as needed.

Administrative

• Track and categorize expenses; maintain organized supporting documentation.
• Manage MAP Medical’s various subscriptions and service vendors
• Serve as the point of contact for facilities, IT, and service vendors.
• Maintain company filing systems (digital and physical) and organizational records through MS One Drive.
• Support onboarding of new team members with workspace setup and administrative orientation.
• Manage incoming mail, deliveries, and general office logistics.
• Handle general administrative tasks and special projects as assigned.

Qualifications

• 3-5 years of bookkeeping, accounting, or treasury operations experience, including general ledger management, account reconciliations, and adherence to GAAP accounting principles.
• Experience with accounting software and productivity tools (e.g., QuickBooks or similar systems, Excel, cloud-based collaboration platforms, experence with Odoo ERP is plus).
• Administrative and organizational skills, including document management, data entry accuracy, scheduling coordination, and workflow tracking.
• Clear written and verbal communication skills for working with internal teams, vendors, and customers in a remote environment.
• Ability to prioritize tasks, manage deadlines, and work independently with minimal supervision while maintaining a high level of confidentiality.
• Prior experience in medical supplies or general distribution environments is beneficial. Experience in a small company or start-up organization also a plus.
• Associate or bachelor’s degree in Accounting, Finance, Business Administration, or a related field, or equivalent practical experience.

Competencies

• Exceptional attention to detail.
• Practical problem-solving skills.
• Highly organized and dependable.
• Ability to prioritize work effectively.
• Strong customer service mindset.
• Excellent communication skills.
• High degree of integrity and confidentiality.
• Continuous improvement mindset.
• Ability to work independently.

Compensation

Salary: $60,000 – $70,000 per year, commensurate with experience.

• Paid time off (PTO).
• Health care premium reimbursement.
• 11 paid public holidays.

MAP Medical is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

MAP Medical is a specialty wholesale distributor of medical supplies. We maintain a catalog of over 500k unique SKUs from over 3,000 reputable manufacturers, a national warehouse network to ensure fast delivery times, and an emphasis on customer service to ensure the best experience for our partners.

MAP Medical's mission is to shape the future of healthcare by adding resilience and reliability to healthcare supply chains. We serve as a "medical supply concierge" to acute-care and long-term care facilities, ensuring supply availability for hard-to-find products and protecting operating margins so our customers can focus on delivering excellent patient care.

Company Description

MAP Medical is a specialty wholesale distributor of medical supplies. We maintain a catalog of over 500k unique SKUs from over 3,000 reputable manufacturers, a national warehouse network to ensure fast delivery times, and an emphasis on customer service to ensure the best experience for our partners. \r\n\r\nMAP Medical's mission is to shape the future of healthcare by adding resilience and reliability to healthcare supply chains. We serve as a "medical supply concierge" to acute-care and long-term care facilities, ensuring supply availability for hard-to-find products and protecting operating margins so our customers can focus on delivering excellent patient care.