Office Assistant

Office Assistant (Part-Time – 20 Hours/Week)

Heartland CASA — Central Illinois

About Us:
Heartland CASA advocates for children who have experienced abuse or neglect across four counties. We are seeking a part-time Office Assistant to help support the daily functions of the office and ensure accurate, organized administrative operations.

Position Summary:

The Office Assistant plays a key role in maintaining a well-organized office and supporting staff, volunteers, and community partners. This position requires strong organizational skills, excellent recordkeeping, and comfort with basic accounting or math-related tasks.

Responsibilities:

• Answer phones, greet visitors, and support daily office communication.
• Maintain organized filing systems and confidential records (digital and physical).
• Perform accurate data entry and update CASA databases and spreadsheets.
• Assist with basic bookkeeping—such as tracking receipts, organizing expenses, and preparing deposits.
• Prepare meeting packets, event materials, sign-in sheets, and documents.
• Maintain office inventory, supplies, and print materials.
• Assist with general clerical duties including copying, scanning, and organizing documents.
• Support staff during events or trainings as needed.

Qualifications:

• High school diploma or equivalent required; administrative or bookkeeping coursework preferred.
• Strong organizational and time-management skills.
• Experience with recordkeeping, filing systems, and accurate data entry.
• Comfort with basic accounting or math tasks (e.g., tracking expenses, logging numbers, event totals).
• Strong communication and customer service skills.
• Ability to use Microsoft Office, Google Workspace, and standard office equipment.
• Ability to maintain confidentiality and handle sensitive information.
• Reliable, detail-oriented, and supportive of CASA’s mission.

Schedule & Compensation:

• Part-time: 20 hours per week
• Primarily Monday–Friday with occasional event support

How to Apply:

Apply through Indeed or email your resume to [email protected] with “Office Assistant Application” as the subject line.

Job Type: Part-time

Pay: $15.00 - $16.00 per hour

Expected hours: 20 per week

Benefits:

• Paid time off

Work Location: In person