Marketing Administrative Assistant

Vedder Price's Chicago office is looking for a Marketing Administrative Assistant. The Marketing Administrative Assistant will assist with the Firm’s marketing activities by providing project management and administrative support to the 19-person marketing department serving nine offices.

As a Marketing Administrative Assistant, your duties will include but not be limited to:

• Report processing and tracking for team leadership
• Departmental filing and organization, including print and electronic files
• Departmental accounting support (internal approvals, check requests, invoice processing, payment and tracking of expenses, reporting, etc.)
• Expense reimbursement for department members
• Management of Firm-wide promotional item program
• Management of Firm-wide photography program
• Coordination of departmental and other meetings, including technology and hospitality/meeting needs
• Collaboration with other firm departments to coordinate mailings, labeling and other projects
• Occasional support of marketing events (sometimes outside regular business hours), including printing marketing materials, updating files and providing on-site support
• General administrative support to department members
• Additional assignments from team leadership and other department members as needed
• Maintenance of departmental calendars, trackers, and shared resources
• Vendor coordination and inventory tracking related to marketing programs
• Support for internal communications, onboarding logistics, and process documentation

Skills & Competencies:

• Personable and professional
• Excellent verbal and written communication skills
• Extremely organized, efficient and responsive with a strong attention to detail
• Client service focused
• Ability to juggle deadlines and work under pressure with a professional and positive attitude
• Proactive self-starter who can work independently with minimal supervision
• Collaborative and relationship-oriented, with the ability to build effective working relationships across departments

Qualifications & Required Experience:

• One to three years of experience working with accounting departments and other administrative functions within a law firm or other professional services environment
• Bachelor’s degree preferred
• Position also requires the ability to work under pressure to meet strict deadlines

Computer Skills:

To perform this job successfully, an individual must be proficient in the following software:

• Strong knowledge of Microsoft Office Suite, as well as an ability to grasp new technologies

Compensation Range: $50,000/yr. to $60,000/yr.

At Vedder Price, we believe in recognizing and rewarding our employees' contributions. Our comprehensive Total Rewards Package includes:

• Competitive Salary : We offer a competitive base salary commensurate with skills and experience.
• Bonus Program : Discretionary annual bonus program.
• Retirement Planning : Discretionary profit sharing and 401(k) matching to help you plan for your future.
• Health and Wellness : Comprehensive health, dental, and vision plans, along with optional health savings and flexible spending accounts, firm-paid Life and Disability benefits, and wellness programs to support your overall well-being.
• Paid Time Off : Competitive time off package including vacation days, paid holidays, sick time and personal days.
• Professional Development : Opportunities for continuous learning and career growth through firm provided training programs.
• Employee Recognition : Anniversary and Vedder Praise Programs to celebrate your achievements and milestones.
• Work-Life Balance : Hybrid work model and family-friendly policies.
• Additional Perks : Employee discount program, pre-tax commuter benefits, back up child & elder care, Employee Assistance Program (EAP), fitness center discounts and more.

Join Vedder Price and be part of a team that values hard work and dedication!

Equal Employment Opportunity:

Vedder Price P.C. is an equal opportunity employer. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability (where applicant is qualified to perform the essential functions of the job with or without reasonable accommodations), medical condition, protected veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law. We participate in E-verify.

Applicants who are interested in applying for a position and require special assistance or an accommodation during the process due to a disability should contact the Vedder Price Recruiting Team at [email protected].

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.