Payroll & HR Coordinator

Job Description

Job Description

Benefits:

• 401(k)
• 401(k) matching
• Competitive salary
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

SERVPRO of Wolfe Restoration, Inc. is hiring a Payroll & HR Coordinator !

We are seeking a detail-oriented and dependable Payroll & HR Coordinator to join our team. This is an in-person position based in Effingham, IL. This role's primarily responsible for accurate and timely payroll processing across multiple entities while also supporting HR and accounting functions including reporting, reconciliations, employee record maintenance, and temporary labor tracking.

The ideal candidate is highly organized, maintains strict confidentiality, thrives in a fast-paced environment, and works well collaboratively across departments. This position requires someone who is adaptable, proactive, and able to manage multiple priorities with accuracy and professionalism.

Essential Duties & Responsibilities

Payroll Administration

• Monitor, review, and audit employee timecards for accuracy and completeness
• Prepare and process payroll for multiple companies/entities
• Maintain employee payroll records, deductions, garnishments, direct deposits, and tax information within payroll systems
• Ensure payroll is processed accurately and in compliance with company policies and applicable laws
• Assist with payroll-related reporting and documentation requests
• Respond to employee payroll questions in a professional and timely manner

HR & Employee Data Support

• Maintain accurate employee data and records within HRIS/payroll systems
• Assist with onboarding and employee status changes as needed
• Support benefit deduction setup and maintenance
• Handle sensitive employee information with a high degree of confidentiality

Accounting & Reconciliation Support

• Reconcile benefit deductions against vendor invoices
• Assist with bank reconciliations and related reporting
• Monitor and track temporary employee hours and related documentation
• Prepare miscellaneous reports for management, HR, payroll, and accounting functions
• Support audits and documentation requests as needed

Qualifications

• Associate degree required; Bachelors degree preferred
• Minimum of 3 years of payroll processing experience required
• Experience processing payroll for multiple entities and/or high employee volumes preferred
• Experience with payroll systems and HRIS platforms required
• Strong Microsoft Excel and reporting skills preferred
• Basic accounting and reconciliation experience preferred
• Knowledge of payroll regulations and payroll best practices preferred

Desired Skills & Personality Traits

• Exceptional attention to detail and accuracy
• High level of discretion and confidentiality
• Strong organizational and time management skills
• Ability to prioritize and manage multiple deadlines
• Team-oriented with a collaborative mindset
• Adaptable, open-minded, and mentally flexible
• Strong communication and problem-solving skills
• Self-motivated with the ability to work independently
• Comfortable working in a fast-paced, changing environment

This position offers a pay range of $25$30 per hour, based on experience, qualifications, and other relevant factors.

Each SERVPRO Franchise is Independently Owned and Operated.

All employees of a SERVPRO Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated Servpro Franchise. Servpro Franchise employees are not employed by, jointly employed by, agents of or under the supervision or control of Servpro Industries, LLC or Servpro Franchisor, LLC (the Franchisor), in any manner whatsoever. All Sample Forms provided by Servpro Industries to Servpro Franchises should be reviewed and approved by the Franchises attorney for compliance with Federal, State and Local laws. All Sample Forms are provided for informational purposes and Servpro Franchises may choose whether or not to use them.