OFFICE ADMINISTRATOR III

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Agency: Illinois Prisoner Review Board Class Title: OFFICE ADMINISTRATOR III - 29993 Skill Option: Keyboarding Bilingual Option: None Closing Date/Time: 10/30/2024 Salary: Anticipated starting salary $4,246/ month; Full range $4,246 - $5,701/ month Job Type: Salaried Category: Full Time County: Sangamon Number of Vacancies: 1 Plan/BU: RC014

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

**Resumes are preferred but not required**

Posting Identification Number 42122

Position Overview

The Illinois Prisoner Review Board is seeking to hire a motivated, self-starting Office Administrator III for the Operations Unit. The Office Administrator III works closely with the supervisor to ensure that all transactions are accounted for, and hearings are prepared and scheduled accordingly. We invite those interested in public safety to apply.

Essential Functions

• Reviews dockets of assigned prison for preparation of scheduled board hearings.
• Upon request of the Chairman, Board Members or Executive Staff, researches and disseminates information relative to court decisions in criminal charges pending or executed upon an inmate.
• Gathers statistical information - from board orders, parole orders, juvenile orders, amended orders and parole agent requests each day and/or week and prepares minutes sheet entries to be retained and a copy sent to the Department of Corrections.
• Prepares monthly reports by collecting statistics from minutes sheets prepared on a daily and/or weekly basis as required by statutes and agency policies and procedures.
• Responds to telephone and written inquiries from victims of violent crimes, state's attorneys, circuit clerks and others with regards to cases, statutes, Victim's Bill of Rights, and other matters of concern to the agency and its operations.
• Prepares and keyboards letters or emails to respond to inquiries and retains a copy of the responses in the appropriate inmate file.
• Serves as a working supervisor.
• Travels to participate in meetings with the records supervisor concerning policies and procedures, assignments and scheduling, appointments, supplies and equipment needs and related operational matters.
• Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

1. Requires knowledge, skills and mental development equivalent to completion of two years study at a secretarial/business college and one year of office experience; or completion of high school and three years of Office Assistant experience; or three years independent business experience.

2. Ability to keyboard 30 wpm accurately.

Preferred Qualifications

• Preferred working knowledge of the agency's program operations and policies.
• Preferred working knowledge of office procedures and programs.
• Preferred working knowledge of elementary mathematics and grammar.
• Preferred ability to operate manual and automated office equipment.
• Preferred ability to direct and supervise the work of a nonprofessional office staff.

Conditions of Employment

1. Ability to successfully pass Department of Corrections, Illinois State Police and county jail background checks as necessary to enter required correctional facilities throughout Illinois.

2. Ability to travel statewide to Illinois Department of Corrections facilities which could include overnight stays.

3. Requires possession of a current valid appropriate driver's license.

About the Agency

The Illinois Prisoner Review Board's mission is to function under statutory authority as a quasi-judicial body with a primary focus on public safety. It further acts as a checks and balances on other state and local institutions. The Board imposes release conditions for incarcerated individuals who are exiting penal facilities, revokes and restores good conduct credits from inmates and conducts hearings to determine whether parolees have violated conditions of parole. The Board also notifies victims and their families when an inmate is about to be released from custody. Finally, the Board makes confidential recommendations to the Governor relative to clemency petitions. To learn more about our agency Click Here.

Work Hours: Monday - Friday 8:30 am to 5:00 pm

Work Location: 319 E Madison St, Springfield, Illinois, 62701

Agency Contact: Nikki Damhoff

Email: [email protected]

Phone #: 217-782-4087 Posting Group: Office & Administrative Support; Public Safety

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com - click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• [email protected]
• [email protected]