Versatile Office Assistant

The Opportunity

Are you a curious, detail-oriented person who thrives on variety? TAC Rockford is looking for an intelligent, efficient Versatile Office Assistant to join our team part time.

Founded in 1991, we are a family-owned company serving global manufacturing giants including Boeing, SpaceX, Apple, and NASA. We operate out of a beautifully-renovated 1900s-era building in a modern office where curiosity is a requirement and questions are always encouraged.

What Your Day Will Look Like

This role is for someone who enjoys wearing many hats. You won't be stuck behind a desk; you will be an integral part of the office, the warehouse, and the production floor.

• Logistics & Sales Support: Enter customer orders, prepare quotes, and maintain proactive customer follow-up.
• Professional Communication: Act as the first point of contact by answering phones with a helpful, professional demeanor to direct inquiries and assist clients.
• Bookkeeping Support: Assist with accounts payable/receivable and other tasks using QuickBooks.
• Packing & Shipping: Physically prepare shipments and navigate logistics through UPS, FedEx, and other carriers.
• Production & Inventory: Gather components for assembly (kitting), perform incoming inspections, and keep inventory accurate.
• Workspace Stewardship: Take pride in our environment by assisting with organization and light cleaning to keep operations running professionally.
• Marketing & Administration: Assist with mailings, website updates, or creative graphic design projects, as needed.

A Successful Candidate Will Have

• Strong Communication: Professionalism in-person, on the phone, and in writing.
• Technical Aptitude: Computer proficiency with the ability to learn software quickly.
• Physical Agility: Ability to move between office and warehouse environments and lift up to 35 lbs.
• Organization: A "knack" for keeping both physical spaces and digital files orderly.
• Reliability: While we offer flexibility within business hours, a consistent weekly schedule is required.

Desirable Qualifications (Preferred but not required)

• Familiarity with business documents (POs, quotes, invoices).
• Prior experience in an office or technical/mechanical environment.
• Experience with QuickBooks accounting software.
• Experience with international shipping or suppliers.
• An Associate or Bachelor's degree is strongly preferred.

Employment Details

This position is part-time and in-person. Compensation is based on skills and experience. As a part-time role, the Versatile Office Assistant position is not eligible for benefits.

How to Apply

If you're ready to contribute to a forward-thinking team and advance your career, we encourage you to apply. Send your resume to [email protected] along with a note telling us why you believe working at TAC Rockford is a great fit for you. Only applications including both will be considered.

Why Join Us?

• Innovation with Purpose: Work on precision technology used by industry leaders worldwide.
• Unique Workspace: Enjoy a modern, creative environment within an historic architectural landmark.
• Community-Rooted: We don't just work here; we invest here. We are proud supporters of FIRST Robotics and the Rockford MakerSpace.
• The Culture: We take our work seriously, but we don't take ourselves too seriously.
• If you are looking for a place where your expertise matters, TAC Rockford is where you belong.

Pay: $18.00 - $24.00 per hour

Benefits:

• Flexible schedule

Work Location: In person