Administrative Assistant

10 Month Administrative Assistant

Revised: October 2025

Perm/contract

SY26-27

Department

Operational Excellence

FLSA Status

Exempt

Reports To

Building Principal

Primary Reporting Location

Whittier Elementary School

Level

Assigned level

Compensation

In accordance with the Oak Park Educational Service Personnel Association Collective Bargaining Agreement

Date Available

TBD

Bargaining Unit & Classification

OPESP & Classified

Supervisory Responsibilities

None

Benefits

Insurance - medical, dental, vision, life, and disability insurance are available

Leaves - paid sick, and personal days provided

Retirement - Pre-Tax Retirement Plans (e.g. 403b) available

D97 Ideal Team Member Profile

• The ideal team member in District 97 is a visionary and equity-centered leader who inspires excellence and fosters collective responsibility for student success. This individual:
• Champions the district's vision and drives forward-thinking, innovative practices that anticipate future educational needs.
• Steward public trust and resources with fiscal responsibility and ethical transparency.
• Demonstrates relentless commitment to student success, ensuring that every decision supports equitable opportunities and outcomes for all learners.
• Organizes and empowers teams to work collaboratively toward shared goals, recognizing the interdependence of roles across departments and schools.
• Fosters a culture of care, learning, and service, grounded in authentic engagement with students, families, staff, and community members.
• Models integrity, professionalism, and confidentiality, serving as a role model for ethical and respectful conduct at all levels.
• Thrives in a culturally, racially, and linguistically diverse environment, showing a deep passion for inclusive practices and building belonging for all team members.
• Seeks and embraces feedback, especially when it challenges them to grow and improve in service of students and colleagues.
• Understands the powerful intersection of leadership, learning, and equity, and aligns their work to dismantle systemic barriers.
• Courageously addresses unprofessional behavior, holding self and others accountable to high standards in service to the community and students.

About The Role

Join our dynamic school district team as an Administrative Assistant in our district, servicing our schools. In this crucial role, you will provide comprehensive administrative support to ensure the smooth operation of school-wide functions, in alignment with our district's equity commitments as expressed in the Board Policy 7:12: Ensuring Racial and Educational Equity.

Your responsibilities will include providing a wide variety of complex and confidential administrative assistance support to an assigned school; conveying information regarding the functions and procedures; and ensuring efficient operations and systems of support, in a customer-centered, policy-guided manner. The ideal candidate is highly organized, detail-oriented, and possesses excellent interpersonal and multitasking skills. If you are passionate about contributing to the success of our educational community, supporting equity initiatives, and thrive in a fast-paced environment, we invite you to apply for this exciting opportunity.

Essential Duties And Responsibilities

• Greet, screen and direct all visitors to the school.
• Answer the school phone and direct calls.
• Compile daily student attendance and contact parents of absent students.
• Complete the end of the month student attendance report.
• Record employee absence and verify coverage.
• Maintain copier machines, change cartridges when needed and arrange for repairs.
• Distribute mail on a daily basis.
• Collect and deposit field trip funds.
• Complete deposits of monies collected in the office.
• Online purchases and orders
• Prepare and organize bulk mailings.
• Order, organize and maintain office and teacher supplies.
• Other duties may be assigned by Administration.

Content Knowledge, Skills, And Abilities

• Self-starter
• Excellent organization and communication skills
• Proficient in Microsoft Word, Excel, and PowerPoint
• Proficient in Google Suite (Docs, forms, and sheets)
• Detail-oriented and able to find one's own mistakes. Cares about quality of work
• Strict observance of deadlines and willingness to give whatever effort is required to meet a deadline
• Ability to plan personal workload, keeping multiple deadlines in mind
• Manages time, able to prioritize tasks and works efficiently.
• Team player
• Excellent multi-tasking skills
• Ability to work effectively in a constantly changing environment.
• Ability to maintain a cooperative nature under stressful business situations.
• Ability to represent the district/school with a professional and positive demeanor and appearance.

Candidate Qualifications

• High School Diploma or equivalent
• Previous experience preferred
• Powerschool experience preferred.

Apply Through Frontline

Applications are currently being accepted for this exciting position via our district website . Please reach out to our human resources department at ***email_hidden***, if you have questions about the application process.

We encourage interested applicants to apply, as we continue to uplift our equity policy. Our goal is to recruit, employ, support, and retain racially and linguistically diverse and culturally competent administrative, instructional and support personnel. Oak Park Elementary School District 97 is an equal opportunity employer and values diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We are committed to creating an inclusive environment for all employees.

The mental demands, physical demands, and work environment characteristics are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to allow an employee with disabilities to perform the essential functions.