Medical Education Program Specialist (U) (4769.1)

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Description

The Medical Education Program Specialist performs the clerical and coordination support duties related to the academic and operational activities associated with the administration of the Neurology residency program.

Examples of Duties

Residency 75%

• Supports the director in all duties relative to the resident recruitment and selection process utilizing the computerized Electronic Resident Application System (ERAS).
• Oversees the interview process:
• Reviews applications, corresponds with applicants, answers questions, provides information, invited candidates, schedules interviews, arranges and confirms accommodations, prepares itineraries, develops, disseminates and updates interview schedules, received candidates, responds to questions, escorts candidates to interviews, organizes luncheons and tours, collects evaluations, maintains files.
• Schedules, organizes and staffs departmental ranking meetings. Submits candidates’ credentials for approval by SIU Office of Residency Affairs and out affiliated hospitals.
• Prepares the resident Rank Order List to the National Resident Matching Program (NRMP) prior to the designated deadline.
• Assists resident in obtaining and maintaining valid licensure and ECFMG sponsorship status.
• Generates contracts for new and continuing residents.
• Processes new hire paperwork for incoming residents.
• Assists the Program Director in maintaining compliance with the Accreditation Committee for Graduate Medical Education (ACGME) Residency Review Committee requirements, as well as the requirements of the American Board of Psychiatry and Neurology (ABPN).
• Maintains program records.
• Assists in preparation of Program Information Forms (PIF) for site visits, and for the Internal Reviews.
• Prepares, distributes and updates resident rotation schedules, conference schedules, call schedules, clinic schedules, schedules for on-site and/or off-site rotations in consultation with the Program Director, supervising physician faculty and Chief residents.
• Coordinates teaching programs. Assigns speakers, prepares schedules, reserves conference room space, arranges for audio visual, etc. Regularly scheduled conferences include: Grand Rounds, Clinical Pathology, Morbidity/Mortality, Journal Club, Brain Cuttings, Neuroradiology, EEG/Evoked Potential, EMG/NCS, etc.
• Supports the Program Director to ensure the accuracy of resident training records. Maintains documentation for program accreditation, specialty board requirements, and annual reports.
• Prepares Final Summary of residents’ training program.
  
  

Administrative 25%

• Updates information on residency program websites.
• Establishes and maintains a systematic file system with proper security measures for confidential documents.
• Maintains various graduate medical education software programs including New Innovations, GME Track, ACGME Web ADS, AMA FREIDA and ABPN PreCert.
• Ensures that information important for hospital reimbursement and demographics is provided as needed, to the SIU Office of Residency Affairs.
• Tracks resident evaluations and conference attendance.
• Maintains resident evaluation system and prepares feedback for Program Director.
• Assists in confidential resident performance evaluations as well as evaluations of faculty and the educational program. Prepares reports and correspondence related to highly confidential materials.
• Handles all scheduling of CME accredited Neurology Grand Rounds and tracking for department.
• Maintains and updates Web pages related to Residency.
• Schedules and administers yearly in-service training examinations –RITE, ACNS, AANEM.
• Provides information and support for residents and program faculty on a wide range of residency personnel and program issues.
• Assists in responding to and resolving resident issues and program administrative problems.
• Acts as liaison between residency program and off-site rotation staff, affiliated hospitals, and medical schools.
• Acts as liaison to the Graduate Medical Education (GME) office and various other agencies, prepares documentation associated with residency program operations; distributes documentation and retains records as appropriate.
• Performs other duties as assigned.
  
  

Qualifications

• High school diploma or equivalent.
• Any one or combination totaling four (4) years (48 months), from the categories below:
• College coursework in medical education, education, communications, public relations, or a closely related field as measured by the following conversion table or its proportional equivalent:
• 30 semester hours equals one (1) year (12 months)
• Associate’s Degree (60 semester hours) equals eighteen months (18 months)
• 90 semester hours equals two (2) years (24 months)
• Bachelor’s Degree (120 semester hours) equals three (3) years (36 months)
• Progressively more responsible clerical or secretarial experience, including a background in electronic word processing and database management systems.
  
  

Supplemental Information

If you require assistance, please contact the Office of Human Resources at [email protected] or call 217-545-0223 Monday through Friday, 8:00am-4:30pm.

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