Executive (Belvidere) Secretary

: Office/Clerical Support UW Health Belvidere Hospital ADMIN/GENERAL Full Time · Day Shift · 8:00-4:30

FTE: 1

40

Pay Range: $46,100.00 - $66,900.00 / hour

Additional components of compensation may include:

• Evening, night, and weekend shift differential
• Overtime
• On-call pay

Benefits information:

At UW Health in northern Illinois, you will have :

• Competitive pay and comprehensive benefits package including: PTO, Medical, Dental, Vision, retirement, short and long-term disability, paternity leave, adoption assistance, tuition assistance

• Annual wellness reimbursement

• Opportunity for on-site day care through UW Health Kids

• Tuition reimbursement for career advancement-ask about our fully funded programs!

• Abundant career growth opportunities to nurture professional development

• Strong shared governance structure

• Commitment to employee voice

POSITION SUMMARY:

Provides a variety of administrative, secretarial and project support to assigned Vice President(s) and/or Directors of department. Functions independently as an integral member of the department, enhancing communication, teamwork and operations. Participates in continuous quality improvement activities and educational experiences in support of departmental philosophy and objectives, as well as Health System initiatives.

EDUCATION/TRAINING:

Minimum:

High School graduate.

Preferred:

N/A

LICENSURE/CERTIFICATION:

Minimum:

N/A

Preferred:

Microsoft Office Specialist Certification.

EXPERIENCE:

Minimum:

Previous experience as an executive level secretary.

Preferred:

N/A

REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES:

Proficient in Microsoft Office software including Word, Power Point, and Excel.

Excellent verbal, written and critical decision-making skills.

Ability to work under pressure and organize multiple assignments, exercising independent judgement.

Excellent organizational and interpersonal skills and ability to work with Board Members, Physicians, Administrators and all levels of staff and Business/Industry leaders within the community.

Exceptional grammar, medical terminology and transcription skills.

Extensive knowledge of Microsoft Office: specifically Outlook, Word, Power Point, and Excel.

Preferred - Excel: navigate through a worksheet, apply and modify cell formats, create and apply cell styles, manipulate window views, create charts based on worksheet data.

Preferred - Outlook: configure voting and tracking options, send messages to a contact group, manage automatic message content, create and manipulate appointments, events and meeting requests, create a group calendar.

Preferred - Power Point: create slide presentations, including modifying themes, entering and formatting text, manipulating graphical objects and images.

Preferred - Word: manage document version, share documents, apply a template to a document, apply flong and paragraph attributes, create and manipulate tables, apply themes, create and modify headers and footers, insert and modify comments, setup and execute mail merge.

Successful completion of annual job specific and organizational competencies and skill verification tools required.

MAJOR RESPONSIBILITIES:

Provides administrative and secretarial support for assigned VP(s) and/or Directors of department including coordinating executive's calendar and coordinating necessary travel arrangements.

Collects, analyzes and compiles research and information for special projects, reports or committees.

Coordinates various events and meetings including organizing schedule, developing agendas, identifying speakers, recording minutes and making necessary arrangements for equipment.

Functions as executive receptionist, greeting and directing visitors, and screening executive phone calls. Responds to inquiries consulting reference sources for information, clarifying company policy or procedures and forwarding sensitive information to appropriate resource.

Types, transcribes, distributes and independently prioritizes and composes routine correspondence, minutes, reports and polices utilizing complex word processing, spreadsheet, or database features.

Coordinates special projects or programs as assigned.

Established and maintains accurate records and confidential filing systems including payroll/time and attendance information following established hospital policies. Orders and maintains department supplies within budget parameters.

Reads mail highlighting action or important items and attaching relevant files or information for VP review.

Our Commitment to Diversity, Equity, and Inclusion

UW Health is committed to fostering a workplace that creates belonging for everyone and is an Equal Employment Opportunity (EEO) employer. Our respect for people shines through patient care interactions and our daily work practices as we work to embrace the knowledge, unique perspectives and qualities each employee and physician brings to work each day. It is the policy of UW Health to provide equal opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.