Senior Administrative Assistant/ Executive Assistant (Onsite Chicago)

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Remote Work: No

Overview

At Zebra, we are a community of innovators who come together to create new ways of working. United by curiosity and a culture of caring, we develop smart solutions that anticipate our customer's and partner's needs and solve their challenges.

Being a part of Zebra Nation means you are seen, heard, valued, and respected. Drawing from our unique perspectives, we collaborate to deliver on our purpose. Here you are a part of a team pushing boundaries today to redefine the work of tomorrow for organizations, their employees, and those they serve.

You'll have opportunities to learn and lead in a forward-thinking environment, defining your path to a fulfilling career while channeling your skills toward causes you care about - locally and globally.

Come make an impact every day at Zebra.

We are seeking an experienced, proactive, and detail-oriented Senior Administrative Assistant (Executive Assistant) to provide seamless support to our Director of Sales and VP of Sales in our vibrant downtown Chicago office. The ideal candidate will be a self-starter with exceptional organizational, communication, and technological skills, capable of managing multiple priorities and anticipating the needs of the executives. This role requires a high level of professionalism, discretion, and a commitment to excellence, as well as the ability to adapt to new technologies, including proficiency in AI-powered tools to optimize workflows. This unique opportunity combines high-level executive support with critical office management/light receptionist responsibilities, offering a dynamic and rewarding role for a candidate who thrives on variety and leadership.

Qualified applicants must reside in the US, specifically in Chicago or the surrounding suburbs. This role is expected to be based in our brand-new downtown Chicago office 5 days per week. ~ Quarterly travel with the VP of Sales to be expected.

Responsibilities

• Coordinate complex calendars and schedules for the Director of Sales and VP of Sales, ensuring alignment with priorities and deadlines.
• Manage travel arrangements, including booking flights, accommodations, and transportation, while anticipating needs and addressing last-minute changes.
• Act as a gatekeeper and liaison, maintaining clear and professional communication with internal teams, clients, and external stakeholders.
• Oversee office operations, including supplies management, vendor coordination, and facilities maintenance, to ensure a productive and engaging environment.
• Plan and execute team events, meetings, and celebrations to foster collaboration and a positive workplace culture.
• Prepare high-quality documents, presentations, and reports using Microsoft Office Suite and other tools.
• Leverage AI-powered tools and other technologies to streamline workflows and improve efficiency.
• Travel quarterly with the VP of Sales to attend events such as QBR's (Quarterly Business Reviews).
• Welcome visitors and manage incoming calls and deliveries.
• Maintain a polished and professional reception area.
  
  

Qualifications

• High School Diploma or GED.
• 2 + years of administrative experience supporting leaders at the Executive level (i.e. Director, Senior Director, VP +).
• 2+ years experience managing complex calendars and travel arrangements.
• Expert in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint), scheduling tools, travel tools and AI-tools.
• Must reside in the US, specifically in Chicago or the surrounding suburbs, with the ability to work in the Chicago, IL office 5 days per week plus accommodate ~ quarterly travel.
  
  

Preferred Qualifications

• Emotionally Intelligent: Anticipates needs, navigates challenges, and builds trust easily.
• Detail-Oriented & Strategic: Able to juggle multiple priorities with precision.
• Collaborative: Enjoys partnering across departments to drive results.
• Adaptable: Thrives under pressure and adjusts seamlessly to shifting priorities.
• Discretion: Handles sensitive or confidential information tactfully while maintaining strict confidentiality.
  
  

Zebra is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis prohibited by law. If you are an individual with a disability and need assistance in applying for a position, please contact us at [email protected]

Know Your Rights

Conozca Sus Derechos

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Zebra is a federal contractor and is committed to an alcohol and drug free workplace. As a result, all U.S. based employees are subject to the Drug and Alcohol Free Workplace Policy and Procedure.

Zebra Total Rewards includes more than just pay and is structured to meet the needs of our changing global business and evolving talent. We are committed to providing our employees with a benefits program that is comprehensive and competitive - including healthcare, wellness, inclusion networks, and continued learning and development offerings. We offer community service days, in addition to the traditional insurances, compensation, parental leave, employee assistance program and paid time off offerings depending on the country where you work.

Salary: USD 59800.00 - USD 89800.00 Yearly

Salary offered will vary depending on your location, job-related skills, knowledge, and experience.

Additionally, all Zebra roles are eligible for cash incentive programs. For example, sales roles have additional opportunity to earn substantial variable compensation tied to quota achievement. In most other roles, the Zebra annual cash incentive program links Company and individual performance together. Some roles may also be eligible for long-term incentive equity awards.

To protect candidates from falling victim to online fraudulent activity involving fake job postings and employment offers, please be aware our recruiters will always connect with you via @zebra.com ( email accounts. Applications are only accepted through our applicant tracking system and only accept personal identifying information through that system. Our Talent Acquisition team will not ask for you to provide personal identifying information via e-mail or outside of the system. If you are a victim of identity theft contact your local police department.

If you have questions about this posting, please contact [email protected]