Legal Secretary

Job Description

Job Description

Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Secretary position in our Chicago Office.

This position offers a flexible, hybrid working arrangement.

The Position

This is an excellent opportunity for legal professionals seeking to expand their careers who are interested in gaining fast-paced professional experience with a national law firm.

Key Responsibilities

• Draft and prepare professional correspondence with attention to detail and tone.
• Manage court filings, including both e-filing and traditional methods, ensuring deadlines are met and procedures followed.
• Coordinate and scheduling depositions, motion hearings client meetings, and other key events; proactively maintain and update attorney calendars.
• Organize, maintain, and retrieve documents within our document management system to support case teams and ensure smooth workflow.
• Initiate the file-opening process for new matters, ensuring accuracy and adherence to firm protocols.
• Process vendor invoices and check requests efficiently, while liaising with accounting to ensure timely payments and issue resolution.
• Take on a variety of administrative and case support tasks as needed.
• Demonstrate a proactive mindset and willingness to grow by embracing new responsibilities and taking on challenging assignments.

Qualifications

• At least 5+ years of hands-on experience in insurance defense litigation, with a solid understanding of case lifecycle and client service expectations.
• Proven experience navigating both state and federal court systems, including familiarity with court rules, procedures, and filing requirements.
• Ability to thrive in a collaborative team-based environment, providing seamless support to multiple attorneys.
• Excellent organizational skills and the ability to prioritize effectively in a high-volume, fast-paced setting.
• Excellent typing skills with proficiency in Microsoft Office (Word, Outlook, Excel).
• Clear, concise written and verbal communication paired with sharp attention to detail.
• Experience with iManage or similar document management systems is a plus.

A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.

Salary Range:

$60,000—$75,000 USD

Why Should You Apply?

• Benefits: Outstanding benefits package, including 401k match and generous PTO plan
• Career Growth: Ample opportunities for professional development and advancement
• Employee Perks: Access to corporate discount plans and other benefits

Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at [email protected] .

We believe in creating a work environment free of barriers and bias, where individual outlooks and talents are respected and valued. Our firm's policy is to ensure an equal employment opportunity without discrimination or harassment based on race, color, national origin, religion, age, sex, disability, citizenship, marital status, sexual orientation or any other characteristic protected by the law.

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