Board Liaison

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****This is a hybrid role either in our Chicago, IL or Milwaukee, WI location ****

Position Purpose

The Board Liaison supports the President and CEO on all matters related to the Board of Directors and will serve as a lead point of contact for an active Board, the Executive Committee, and other committees of the Board. The Board Liaison will manage all Board logistics including those related to meetings, event invitations, mailings, updates, and other important communications. The Board Liaison will also work directly with the President and CEO and the Executive Committee in connection with volunteer leadership recruitment efforts and succession planning, facilitating exploratory conversations and visits, including appropriate briefing material.

Specific Duties and Responsibilities :

• Serve as primary point of contact for all Board members, Executive Committee members, and other Committee members, regarding Board related matters.
• Work closely with President and CEO and Executive Leadership Team on shaping strategic agendas for all Board meetings, Board communication and planning.
• Work with the Board and ELT to review Board policies and governance best practices.
• Provide administrative and strategic support regarding Board matters.
• Attend all Board and Committee Meetings, prepare calendar invites, agendas, and official meeting minutes.
• Maintain discretion and confidentiality in all relationships with Board Members and Committee Members and all Board matters.

Board Leadership Support

• Provide high-level administrative support to the President and CEO in all matters relating to the Board, including calendar management, drafting agendas, drafting talking points, composing correspondence, compiling meeting documents, creating, organizing, and maintaining accurate electronic and hardcopy Board-related files and folders, and other administrative tasks, as needed.

• Responsible for the management of Vivent Health's Board portal, including timely preparation, distribution, and posting of board related materials, including those for committee meetings.

• Design, administer, and analyze the Board self-assessment survey with an emphasis on continuous improvement in Board effectiveness.
• Utilize insights from the Board self-assessment and best practices and trends in board governance, as well as outside expertise, to support the Governance Committee's efforts to strengthen the board.
• Help maintain up to date contact information for all Board members in all relevant databases, listservs, and address books.

Logistics and Coordination

• Responsible for all aspects of planning Board and Committee meetings, calls, convenings, retreats and other gatherings, including drafting agendas, preparing and distributing Board documents, and other relevant materials, setting meeting dates, drafting and sending out calendar invitations, and managing all meeting logistics.
• Provide day-of meeting support to ensure successful execution of all meetings for the Board, Executive Committee, Governance Committee, Finance and Risk Management Committee, and other Board committees.

• Work closely with the Executive Leadership (ELT) on the planning and execution of meetings of the Members, including management of the voting and proxy process.
• Coordinate internal and external presentations and speakers and plan and manage events and logistics for Board-related events.
• Oversee contractors, vendors and consultants supporting a wide range of Board activities.

Board Member Engagement

• Coordinate and facilitate new Board Member and Committee Member onboarding and orientation.
• Help ensure ongoing leadership development of all Board Members.
• Plan events, conference calls, briefings, and other opportunities for Board members to hear about our work or share information with other Board members.
• Utilize best practices for tracking, acknowledgment and reporting progress on Board engagement including tracking individualized participation and records for each board member (including onboarding, committee placement, volunteer opportunities, recognition, etc.).
• Manage outreach to Board members around RSVPs for meetings and events, membership on committees and subcommittees, and other Board communication.
• Coordinate Board member recruitment efforts and schedule interviews and meetings with Executive Committee, President and CEO, and prospective Board recruits.

Governance

• Work with the Board Chair and Vice Chair, President and CEO, and Executive Leadership Team (ELT) to review and maintain by-laws and other governance documents.
• Compose and/or record resolutions and committee charter revisions in coordination with ELT.
• Conducts research and analyzes documents and prepares recommendations related to Board and Executive office activities in nonprofit governance best practices.
• Support leadership in the on-going review of Board and Board committee roles, operations, responsibilities, and structure, ensure clarity and accountability, and make recommendations to ensure effectiveness and identify areas for additional support or change.

Minimum Requirements and Competencies :

• Bachelor's Degree or equivalent education and experience
• A minimum of 5 years of progressive experience in a similar role is required.
• Board management experience.
• Three to five years of experience in meeting planning.
• Knowledge and familiarity with charitable nonprofit governance, state nonprofit laws, and sector practices.
• Knowledge and familiarity with nonprofit healthcare governance or federally qualified health center governance and compliance.
• Strong diplomacy and interpersonal skills with the ability to build relationships and demonstrate a high level of service and responsiveness.
• Experience working in a professional environment with Board of Directors and high-level executives.
• The ideal candidate will have demonstrated understanding of governance principles and best practices of high performing boards; ability to apply practices and principles to inform board discussions and decisions; and, ability to think creatively and strategically, bringing ideas forward to the CEO and other senior leaders that add value and accelerate continuous improvement in effective governance and strategy.
• Excellent written and verbal communication skills are required. Demonstrated diplomacy and ability to offer dissenting points of view in consistently constructive and positive ways. Ability to generate respect and trust from staff while fostering cross-functional collaboration and a strong sense of teamwork.
• Excellent organizational, research, and project management skills with a commitment to detail and the ability to perform and prioritize multiple tasks seamlessly in a fast-paced environment with excellent attention to detail and ability to meet deadlines.
• Event planning and meeting management preferred; knowledge of Vivent Health network preferred; advanced technical knowledge required.
• Highly resourceful team-player, with the ability to thrive in a fast-paced environment and work well under pressure, demonstrating persistence, perseverance, integrity, and patience along the way.
• Proven ability to handle and maintain sensitive and confidential personal and financial information with discretion and high ethical standards.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, and Power Point).
• Experience working in the charitable nonprofit space strongly preferred.
• Comfortable working in a diverse environment.
• Must be flexible in terms of work schedule and emerging responsibilities.
• Demonstrated commitment to the mission and goals of Vivent Health.

Public Student Loan Forgiveness

Employment at our organization may qualify you for federal student loan forgiveness programs. We do not directly pay for - nor forgive - federal student loans; however, our status as a not-for-profit organization under Section 501 (c) (3), makes us an eligible employer. There may be other determining factors for one to qualify.

Please follow this URL to review one such program and their requirements:

Job Type: Full-time

Pay: From $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Mileage reimbursement
• Paid time off
• Parental leave
• Professional development assistance
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Travel requirement:

• Travel

Application Question(s):

• Tell us about your experience with governance.
• Describe a time when you needed to remind one of your Board members on a particular bylaw or resolution?
• Any offer of employment will be dependent on factors inclusive of internal equity and your relevant work experience. Do you want to continue in the process and be considered for this opportunity at the salary level posted?
• This role will require flexibility in work hours because all Board meetings will be in the evening, occasional travel to Board retreats, with a hybrid work schedule. Are you ok with this schedule?

Work Location: Hybrid remote in Chicago, IL