ADMINISTRATIVE SERVICES OFFICER II

: Job Number: 1302-DOF-2025 Description BID/JOB ANNOUNCEMENT Administrative Services Officer II Department of Finance Finance and Administration Division

This position is open to the general public and to all current city employees covered under the terms of the City's collective bargaining agreement with the American Federation of State, County, and Municipal Employees Union - AFSCME (BARGAINING UNITS 1, 3, 4, & 5).

BID INSTRUCTIONS: Apply on the bid site: AND 1. Check the box on your profile titled “Currently employed by the City of Chicago” 2. Enter your employee ID (located on your pay stub labeled ‘payee/employee number') 3. Select your correct bargaining unit FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION Number of positions: 2 ESSENTIAL DUTIES

• Acts as a department's personnel administrator, administering personnel programs and supervising staff carrying out personnel activities, personnel processing, and records maintenance
• Works with managers to coordinate the interviewing, hiring, and processing of departmental employees
• Prepares and oversees the preparation and processing of personnel forms to initiate personnel actions (e.g., appointments, promotions, separations, leaves of absence, accidents, medical and drug screens, other personnel transactions)
• Oversees the maintenance of timekeeping records and the preparation and processing of payrolls
• Provides information and responds to employee inquiries regarding benefits, pay, and personnel programs and policies
• Provides new employee orientation and coordinates training and staff development activities
• Interprets and explains personnel policies and procedures to managers and supervisors
• Acts as liaison with other City departments regarding the processing of personnel and payroll actions and the administration of personnel programs
• Coordinates work efforts with the Department of Human Resources on matters relating to classification, recruitment, employee selection and hiring procedures, and other areas of personnel administration
• Advises managers in initiating, responding to, and resolving issues relating to employee grievances and disciplinary actions
• Prepares department's response to equal employment opportunity complaints and discrimination charges
• Prepares reports regarding overtime costs, staffing, and personnel activities for management review
• Oversees special programs or projects (e.g., student intern program)
• May serve in a specialized function for the department (e.g., facilities manager, telecommunications liaison)
• Assists in preparing the department's operating budget
• Processes and monitors unit's expenditures and maintains related budgetary records (e.g., tuition reimbursements, mileage checks, jury duty checks, petty cash reconciliation, purchase of supplies)

NOTE: The list of essential duties is not intended to be inclusive; there may be other duties that are essential to particular positions within the class. Location: Department of Finance 2 N. LaSalle St., 12th Floor Chicago, IL 60602 Days: Monday through Friday Hours: 8:30 AM to 4:30 PM

THIS POSITION IS IN THE CAREER SERVICE

Qualifications

Graduation from an accredited college or university with a bachelor's degree in human resources management, business administration, or a directly related field, plus two years of professional personnel experience, or an equivalent combination of education, training, and experience

Preference will be given to candidates possessing the following:

• Master's degree in human resources management, business administration, or a directly related field

• Previous work experience in personnel administration

• Previous work experience leading or managing a team

• Proficiency using Microsoft Office

• Knowledge of relevant human resources regulations, policies, and procedures

• Previous work experience conducting training programs

• Previous work experience with HR systems

SELECTION REQUIREMENTS

This position requires applicants to successfully complete an interview which will include a written exercise and/or skills assessment as part of the interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral and written parts of the interview will be selected. ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT The City of Chicago in an Equal Employment Opportunity and Military Friendly Employer City of Chicago Brandon Johnson, Mayor Applications for these positions will be accepted until 11:59 PM CST on November 8, 2025. Job Posting : Oct 25, 2025, 12:00:00 AM | Closing Date (Period for Applying) - External : Nov 8, 2025, 11:59:00 PM BU : 01 | Salary : $75,624.00 Pay Basis : Yearly