Associate Director, Events and Experiences

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Company Description

Spark Foundry was built during the most transformative time in the history of advertising and marketing. We deliver everything a traditional media agency has to offer and have grown into one of the world’s most successful agencies by helping brands evolve their marketing by leveraging identity, commerce, artificial intelligence, and more to connect with people. Transformation is part of our DNA. Spark Foundry’s start-up spirit delivers high-touch approaches and a never-ending desire to challenge the status quo. Combined with Publicis Media’s powerhouse soul leveraging connected data assets, advanced AI applications, and investment clout, w

We’re looking for a seasoned events professional to join our fast-moving media agency. who is deeply passionate about creating exceptional experiences and thrives in the details that bring events to life. This is a dual-role position , combining hands-on event leadership with executive assistant and office support responsibilities.

The Manager, Events & Experiences will lead the planning and execution of a broad portfolio of internal and external events that shape our agency culture, elevate leadership moments, and strengthen client relationships. In parallel, this role will provide targeted executive assistant support to select leaders, helping ensure smooth coordination, thoughtful preparation, and seamless execution across meetings, events, and key moments.

This role is ideal for someone who enjoys variety, works well with senior leaders, and brings both creative energy and operational discipline to everything they do.

Who You Are

Highly detail-oriented, with a strong appreciation for the small touches that make events and experiences feel seamless and elevated. Proactive and self-directed, able to anticipate needs, identify risks early, and act without waiting for direction. Brings a proven track record of successfully planning and executing events of varying size and complexity, with confidence operating in fast-paced, ever-changing environments.

Comfortable working with and engaging with senior leaders, clients, vendors, and cross-functional teams, with a clear understanding of professional representation and thoughtful interactions. Brings strong organizational skills, sound judgment, and a calm, solutions-oriented mindset.

Approaches work with ownership, follow-through, positive energy, and a collaborative spirit from start to finish.

e “Bring HEAT to Brands.” No other agency possesses the expertise that we do to address today’s most pressing challenges to drive business transformation through media.

Overview

We’re looking for a seasoned events professional to join our fast-moving media agency. who is deeply passionate about creating exceptional experiences and thrives in the details that bring events to life. This is a dual-role position , combining hands-on event leadership with executive assistant and office support responsibilities.

The Manager, Events & Experiences will lead the planning and execution of a broad portfolio of internal and external events that shape our agency culture, elevate leadership moments, and strengthen client relationships. In parallel, this role will provide targeted executive assistant support to select leaders, helping ensure smooth coordination, thoughtful preparation, and seamless execution across meetings, events, and key moments.

This role is ideal for someone who enjoys variety, works well with senior leaders, and brings both creative energy and operational discipline to everything they do.

Who You Are

Highly detail-oriented, with a strong appreciation for the small touches that make events and experiences feel seamless and elevated. Proactive and self-directed, able to anticipate needs, identify risks early, and act without waiting for direction. Brings a proven track record of successfully planning and executing events of varying size and complexity, with confidence operating in fast-paced, ever-changing environments.

Comfortable working with and engaging with senior leaders, clients, vendors, and cross-functional teams, with a clear understanding of professional representation and thoughtful interactions. Brings strong organizational skills, sound judgment, and a calm, solutions-oriented mindset.

Approaches work with ownership, follow-through, positive energy, and a collaborative spirit from start to finish.

Responsibilities

Event Strategy & Execution

• Plan and execute a portfolio of events including:
• Execution and logistics for town halls and internal office events
• Employee appreciation and culture-building moments
• External client and partner events
• Leadership meetings and off-sites
• Office culture events and milestones
• Lead events end-to-end: project management, planning, website development, communications, budgeting, vendor management, logistics, on-site execution, and post-event wrap-up
• Ensure every event reflects the agency’s brand, values, and standards for client engagement and representation
• Anticipate risks, manage timelines, and solve problems in real time with confidence and calm

Collaboration & Stakeholder Management

• Partner closely with internal leaders, executives, facilities, IT, finance, and external vendors
• Act as a trusted point of contact for both internal and external stakeholders
• Manage multiple workstreams and priorities across teams, offices, and time zones

Operations & Continuous Improvement

• Track timelines, budgets, contracts, and vendor relationships
• Build repeatable processes, templates, and playbooks to scale events efficiently
• Gather feedback and identify opportunities to elevate future experiences

Executive Assistant

• Provide high-touch executive assistant support to select executives and senior leaders
• Manage complex travel arrangements, including flights, hotels, ground transportation, and itinerary coordination
• Oversee expense management, including timely submission, reconciliation, and compliance with company policies
• Support meetings and leadership gatherings through:
• Calendar coordination and scheduling
• Agenda preparation and meeting logistics
• Meeting technology setup and day-of support
• Coordinate catering and hospitality for meetings, events, and leadership sessions, ensuring a polished and professional experience
• Handle administrative responsibilities tied to executives and office support

Qualifications

• 5+ years of experience in corporate event planning, boutique events planning, or large-scale events. (media agency experience is a plus but not required)
• Proactive self-starter mentality—you see opportunities and act on them
• Solutions-oriented approach with sharp attention to detail
• Agile thinking—you adapt quickly to changing priorities and needs
• Strong relationship-building skills across all levels; highly collaborative yet effective working independently
• Excellent tracking processes, timeline management, and event project management
• Ability to manage competing priorities and ambiguity in a matrixed organization
• Organized, composed, and meticulous about meeting deadlines
• Engaging communicator with proactive communication approaches
• Excited to leverage Publicis Groupe AI toolbox to work smarter and faster; seeing technology as an accelerator, not replacement for creativity and strategic thinking

Additional Information

Our Publicis Groupe motto “Viva La Différence” means we’re better together, and we believe that our differences make us stronger. It means we honor and celebrate all identities, across all facets of intersectionality, and it underpins all that we do as an organization. We are focused on fostering belonging and creating equitable & inclusive experiences for all talent.

Publicis Groupe provides robust and inclusive benefit programs and policies to support the evolving and diverse needs of our talent and enable every person to grow and thrive. Our benefits package includes medical coverage, dental, vision, disability, 401K, as well as parental and family care leave, family forming assistance, tuition reimbursement, and flexible time off. If you require accommodation or assistance with the application or onboarding process specifically, please contact [email protected] .

Compensation Range: $95,950.00 - $137,865.00 annually. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. Temporary roles may be eligible to participate in our freelancer/temporary employee medical plan through a third-party benefits administration system once certain criteria have been met. Temporary roles may also qualify for participation in our 401(k) plan after eligibility criteria have been met. For regular roles, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off. The Company anticipates the application deadline for this job posting will be 3/31/26.

All your information will be kept confidential according to EEO guidelines.

If you have questions about this posting, please contact [email protected]