Medical Office Associate (Phone Operator)

Medical Office Associate (Phone Operator)

Hiring Department : Mile Square LP Johnson Clinic

Location : Rockford, IL USA

Requisition ID : 1041273

Posting Close Date : 6/8/26

Salary: The budgeted salary range for the position is $20.88/hour to $23.05/hour. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity.

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

Position Summary

The position's primary function is managing and directing all incoming phone calls for the UI Health Mile Square Health Center, L.P., Johnson Rockford. A phone operator is responsible for answering and directing incoming calls, providing information to callers, taking messages, and ensuring professional communication between customers, clients, and staff. Duties include operating multi-line phone systems, scheduling appointments, transferring calls to appropriate departments, maintaining call logs, and assisting with general administrative tasks while delivering excellent customer service.

Duties & Responsibilities

• Manage initial call intake for Mile Square Health Clinic (MSHC); route calls and messages to appropriate Epic Pools.
• Route all red flag calls to the appropriate Nursing line.
• Schedules patients using Epic Scheduling System and registers patients using Epic.
• Educates and informs patients of the UI Health patient portal, registers, and/or assists patients with patient portal registration.
• Monitors work completed and alerts superiors to problems that may occur; provides input to supervisors and/or administration.
• Respond to complex inquiries from clients in order to provide or clarify information on departmental services, policies, and procedures.
• Receive, log, and appropriately route complaints at the departmental level, including reporting client feedback and suggestions to higher level personnel in the event that a customer service issue cannot be resolved at the incumbent’s level. Assist in conducting primary research on complaints received.
• Participate in cross-functional continuous quality improvement and corporate compliance teams; consult with related departments to coordinate seamless access to services.
• Perform other departmental duties as assigned.

Minimum Qualifications
1. High school diploma or equivalent.
2. Any one or any combination totaling one (1) year (12 months), from the categories below:
A. Work experience comparable to that performed at the Medical Office Assistant level or in other positions of comparable responsibility.

B. Work experience in a health care facility such as a doctor's, dentist's, or hospital's office; which involved record keeping, working with the public, direct patient contact, answering telephones, and working with medical terminology.

C. Graduation from an accredited medical secretarial or paramedical program, such as nursing assistant, medical assistant, or medical secretary.

Please upload college transcripts and a list of three professional references at the time of submitting your applicaton. If you do not have a copy of your transcripts at the time of the application, please email a copy to [email protected] by the position close date .

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date.

Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.