Administrative Assistant (Burr Ridge)

Administrative Assistant – Burr Ridge

Full Time or Part Time: Full Time

Hours: 37.5 hours per week: Monday-Friday, 8:30 am-4:30 pm

Salary: $23.80/hour

The Opportunity

Join a collaborative team dedicated to advancing library services throughout Illinois! This administrative professional position offers the perfect blend of administrative support, creative project work, and professional growth in a mission-driven environment. Working directly with the Executive Assistant, this role provides autonomy and flexibility while contributing to meaningful work that impacts libraries and communities across the region.

We are looking for a collaborative individual who thrives in a dynamic environment. This individual must balance the ability to work effectively with others along with independent project work while maintaining discretion and professionalism. We encourage you to apply if you're passionate about supporting our mission and possess the skills to excel in this multifaceted role.

Reaching Across Illinois Library System (RAILS)

The RAILS Mission Statement is: We Connect Libraries. RAILS is a team of dedicated, creative, and driven colleagues who are committed to providing the best possible service to our 1,250 libraries of all types across a 27,000-square-mile area and making RAILS the best library system in the country.

RAILS is committed to fostering, cultivating, and preserving a culture of diversity, equity, and inclusion. Our human capital is the most valuable asset we have, and this includes our staff. The collective sum of individual differences, life experiences, knowledge, inventiveness, innovation, self-expression, unique capabilities, and talent is a significant part of our culture, reputation, and organizational achievement. It is important for RAILS to “model best practices in equity, diversity, accessibility, and inclusion,” as stated in Goal Two of the current RAILS Strategic Plan.

What Makes This Role Special

• Diverse Responsibilities: From coordinating communications and meeting management to dynamic project collaboration and strategic support
• Collaborative Leadership : Work with an Executive Assistant who values input in decision-making, empowers staff to coordinate their own work, and actively supports continuing education and professional development in the administrative professional field
• Supportive Environment: Benefit from comprehensive team collaboration and organizational support that fosters both independence and collective success
• Professional Growth: Develop skills in meeting management, professional technology, event planning, project management, and strategic communications

The Ideal Administrative Professional

The perfect fit for this role is a detail-oriented multitasker who thrives in a dynamic environment. This Administrative Professional excels at:

• Excellent meeting documentation and proficiency in composing meeting minutes
• MS Office Suite, SharePoint, and Adobe
• Verbal and written communication
• Event planning and meeting coordination
• Working independently with minimal supervision
• Exercising sound judgment and initiative
• Maintaining accuracy and meeting deadlines consistently

Essential Qualifications

• High school diploma or GED required; Associate degree preferred
• 3 years of administrative support required; library environment experience preferred
• Strong computer literacy with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Experience in videoconferencing
• Demonstrated ability to handle sensitive and confidential information with discretion
• Strong judgment and decision-making capabilities

Ready to Make a Difference?

This position offers an Administrative Professional the chance to contribute to Illinois' library ecosystem while building valuable professional skills in a supportive, mission-focused environment. Join RAILS and help strengthen library services across northern and western Illinois!

What RAILS Offers

• Competitive pay
• Work occurs in a typical office environment and/or a remote work setting
• A generous benefits package that includes health insurance, a retirement plan through the Illinois Municipal Retirement Fund (IMRF), flexible spending accounts, and paid time off
• Opportunities for professional development and participation in professional organizations

We are an equal opportunity employer and make employment decisions without regard to differences in age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics that make individuals unique.

To Apply:

Deadline Date: Friday, June 5, 2026

Application Note:

How to join our team……

If you would like to support our member libraries, please apply on the RAILS Job Board at:

This position will be based out of the Burr Ridge Service Center: 125 Tower Drive, Burr Ridge, IL 60527.

Application Contact:

Human Resources Department: [email protected]

Reaching Across Illinois Library System

125 Tower Drive

Burr Ridge , IL 60527

Web:

Job Type: Full-time

Pay: $23.80 per hour

Expected hours: 37.5 per week

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person