Billing Coordinator

Every day, ANDRITZ continues to deliver successful innovative solutions to our customers globally. Why are we so successful? Because we are passionate and love what we do! We are at the forefront of future engineering technologies, with solutions that ensure the success of our clients in key industries that are shaping the future of the world we live in.

The Role

Responsible for the accurate and timely execution of the end-to-end billing cycle for the South Holland plant. This position ensures the financial integrity of customer invoicing by meticulously validating job costs, purchase orders, and labor hours. The Billing Coordinator is a critical link between operations, sales, and customers, guaranteeing that all shipments are correctly documented, invoiced, and distributed. The ideal candidate will be detail-oriented, process-driven, and committed to providing the highest level of service while maintaining organized financial records.

Requirements

Essential Duties, Responsibilities, and Key Result Items

• Price all jobs before invoicing by referencing and validating against original customer quotations.
• Confirm all purchase order costs and applied man-hours are accurately accounted for against each order before generating the final invoice.
• Execute the complete invoicing process for South Holland orders: type, move, ship, and invoice within the SAP S/4HANNA system.
• Proofread all invoices for accuracy, sort, and distribute them to the appropriate internal and external parties.
• Email order verifications and related documentation to customers as requested.
• Coordinate with procurement to review purchase orders and prepare accounts payable documents for manager approval.
• Answer incoming plant telephones and direct calls to the appropriate personnel.
• Open, sort, and distribute incoming mail daily.
• Maintain organized filing systems for payables, invoices, job history files, and other financial records.
• Attach proof of delivery (POD) documents to the corresponding job files for audit compliance.
• Responsible for verifying the accuracy of labor hours charged against specific work orders.
• Provide the highest level of professionalism, friendliness, and responsiveness to customers, both internally and externally.

Knowledge and Skills Required

• Required: Strong ability to prioritize tasks, manage deadlines, and accomplish a large volume of detailed work in a fast-paced manufacturing environment.
• Required: Extensive knowledge of customer service principles and excellent communication skills, both verbal and written.
• Preferred: Demonstrated experience with Oracle systems such as SAP S/4HANA or equivalent
• Required: Proficiency in MS Office, with advanced skills in Excel for data verification and fundamental analysis.
• Analytical Accuracy: Meticulous attention to detail with a focus on numerical and data accuracy in all aspects of the billing cycle.
• Process Orientation: A structured approach to work, ensuring consistent adherence to financial controls and billing procedures.
• Organizational Efficiency: Superior skills in document management, record keeping, and maintaining orderly workflows.

#1AndritzWay Core Behaviors

• Customer Focus
• Ownership for Performance
• Shared Commitment
• Openness

Education and Experience

• Education: High School Diploma or equivalent required. An associate’s degree in accounting, Business Administration, or a related field is preferred.
• Experience: Minimum of 3 years of experience in a billing, accounts receivable, or order-to-cash role, preferably within a manufacturing, job shop, or service parts environment.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.