Manufacturing Accounts Payable Specialist (3‑Way Match & ERP)

Manufacturing Accounts Payable Specialist (3‑Way Match & ERP)

Location: Wood Dale, IL

Reports To: Controller

Date: 10/12/22

Your role at a glance

From the first vendor invoice you open to the final reconciliation you complete, you keep our manufacturing operation moving. You validate vendor status, process invoices with precision using a 3‑way match, and time disbursements so suppliers are paid accurately and on schedule. You’ll be the steady hand that turns complex inputs from production, purchasing, and engineering into clean, auditable payables.

A day in this role

• Confirm vendor accounts are in good standing and set up accurately.
• Process and verify invoices via 3‑way matching; collaborate with internal teams and vendors to resolve discrepancies.
• Analyze miscellaneous bills and post them to the proper accounts.
• Reconcile A/P to the general ledger and vendor statements.
• Upload payroll files and other journal entries as needed.
• Identify, investigate, and escalate irregularities to the accounting manager and/or controller.
• Plan and prioritize payments via ACH, wire, credit card, and check.
• Review job and variance reports as requested.
• Audit employee benefits for accuracy.
• Prepare documentation for inventory and financial audits.
• Verify, enter, and receive sub‑contract purchases for maintenance, repairs, and heat‑treating; post relevant job costs.
• Code and verify credit card transactions across multiple departments; reconcile cards and perform bank reconciliation in the ERP.
• Process monthly commission reports and electronic annual reports.
• Assemble data for progressive unearned revenue reporting.
• Track and process year‑end 1099s.
• Support month‑end and year‑end closings and reconciliations with the accounting manager and controller.
• Partner with teammates to problem‑solve analytically and streamline processes.
• Serve as the internal point of contact for technology issues; coordinate with subcontracted support.
• Provide ERP training and draft guidelines for controller review.
• Maintain current knowledge of accounting processes through training and education.
• Build strong working relationships with Wiegel teams.
• Assist in storing documentation as required by IATF 16949 and ISO 14001.
• Perform 3–5 internal audits per calendar year across multiple sites in accordance with IATF 16949 and ISO 14001.
• Pitch in where needed: A/R invoices, customer statements, applying customer payments, training support, fax/mail distribution, answering phones, and greeting clients during companywide lunchtime.
• Complete all paperwork and electronic tasks related to the position.
• Keep your work area neat and orderly; meet or exceed attendance expectations.
• Communicate concerns and work‑related issues to your supervisor; follow company policies and procedures.
• Perform other duties as assigned by management.

What you bring

• Proficiency with Microsoft Office and intermediate Excel skills.
• Understanding of cost accounting preferred.
• Clear, professional communication: phone and email etiquette; ability to follow and provide written and verbal instructions across teammates, vendors, and management.

Physical and work environment

• Sedentary position.
• Ability to travel by various public and private transport methods.
• 20/20 vision required with or without correction.
• Use of hands 100% of the workday.
• Ability to stand or walk 25% of the workday.
• Twisting, bending, leaning frequently during the workday.
• Office environment, occasional exposure to loud noises, dust, solvents, coolants, and oils.

Classification

FLSA

Non-Exempt