Administrative Assistant (HR & Operations)
Job Description
Job Description
Reports To: Director of Operations and dotted line Human Resources
Direct Reports: None
FLSA Status: Non-Exempt
Employment Type: Full Time
Position Overview: NSA’s Administrative Assistant will work to support the Operations and HR teams with a multitude of projects and administrative tasks.
Essential Job Functions :
- Perform receptionist duties such as distributing mail and greeting and assisting guests, assist HR team with uploading documents, tracking training, light phone calls, etc.
- First point of contact for employees with questions or needs.
- File maintenance and organization.
- Assist with scheduling sewing assessments, prepare sewing certificates and training evaluations.
- Assist with payroll including scanning tickets, reviewing timecards, etc.
- Prepare applicant packets and training materials, update internal postings and communications.
- Track employee referral bonuses
- Assist with planning and organizing company events (annual picnic, quarterly employee meetings), misc. administrative duties.
- Research other avenues to attract candidates and connect with community organizations to broaden the NSA footprint in the market.
- Data entry duties for Operations team.
- Ability to work within a multi-cultural workforce with multiple languages being spoken (primarily Cantonese, Spanish, and English).
- Non-Essential Job Functions: Other duties as assigned.
- Training: Provided on the job.
- Qualifications: Education & Certifications:
- High School Diploma or GED required.
- Minimum 1-year of experience in similar position. Prior manufacturing experience preferred but not necessary.
- Bilingual in Cantonese or Spanish is a plus.
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