Executive Assistant

OVERVIEW

Experience the possibilities of our progressive, omnichannel approach to beauty retail. At Ulta Beauty, our Marketing team is applying the latest technologies to personalize the buying experience of true beauty enthusiasts—in ways that surprise and delight. Building love and loyalty, one communication, one experience, one brilliant idea at a time. We represent the perfect blend of strategy and creativity. Of tactics and analytics. To make Ulta Beauty a brand guests will advocate for. Growing share of heart. Delivering with disciplined consistency. Whether your deepest passion is for design or content, strategy or data, or some combination of all things marketing, Ulta Beauty will provide significant latitude to explore your talents and passions, with opportunities to stretch and deepen, to grow and build. Truly, the possibilities are beautiful.

THE IMPACT YOU CAN HAVE:
The Executive Assistant provides a wide range of administrative support, splitting their time between members of the Marketing Leadership Team. The qualified candidate will bring their demonstrated experience supporting senior leadership by acting as a significant representative to the Marketing leadership team. They will be instrumental in supporting and/or representing our executive priorities, values/competencies, and goals.

The Executive Assistant will be responsible for managing executive’s schedules, travel and meeting arrangements, drafting correspondence and presentation documents, expense reporting, and communications to varying levels. The position requires independent judgment and analysis involving situations with frequent access to confidential and highly complex information. The qualified candidate must become knowledgeable of corporate policies and protocols to best support the Marketing Leadership team.

CORE JOB RESPONSIBILITIES:

• Logistical support including schedules, agendas, communications, correspondence, presentations, business travel
• Responsible for handling extremely confidential material relevant to company operations including phone calls, reports, presentations, meetings and other related items
• Leads special projects and creates correspondence and materials for internal and external audiences
• Collaborates with various staff and departments in supporting the Marketing leadership team
• Plans, coordinates, and maintains executives' daily schedules by planning and scheduling meetings, teleconferences, and frequent, heavy travel arrangements
• Responsible for handling inquiries and requests that vary in complexity, but can often require research and follow up
• Proactively manages projects/deliverables/due dates – following up with project owners, key stakeholders, and employees as needed to meet assigned due dates successfully
• Maintains a professional environment through demonstrating our core competencies in support of our Executives, visitors, and key partners
• Demonstrates both the flexibility and adaptability required to meet the dynamic nature of Ulta Beauty’s business and the working styles of the Marketing leadership team
• Develops & composes correspondence, reports, and presentations as requested
• Maintains confidentiality at all times
• Coordinates with other Executive Assistants and Administrative Staff to cover the area that is unavailable or needs further assistance
• Maintains a high level of competence in the MS Office program suite

YOU'LL ACCOMPLISH THIS BY:

• 7+ yrs. of executive level assistant experience
• Experience supporting multiple leaders simultaneously preferred
• Most recent position preferably supporting an executive level leader of a publicly held company
• Certified Executive Administrative Professional designation a plus
• Extensive experience with calendaring, organizing meetings and making travel arrangements
• Strong analytical, organizational and project management skills
• Ability to handle multiple tasks at one time including managing multiple clients and deadlines
• Superior planning and organization skills
• Proficient with Word, PowerPoint, Outlook and Excel
• Excellent communication and interpersonal skills and experience interacting with senior level executives and clients/brands/agencies/etc
• Positive and professional demeanor
• Takes a problem solving and helpful approach in dealing with others
• Ability to handle the highest level of confidential information
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The pay range for this position is $57,300.00 - $85,000.00 / Year with the opportunity for eligible associates to earn additional compensation pursuant to the Company’s bonus plan. Exact pay will be based on factors including, but not limited to relevant education, qualifications, certifications, experience, level, shift, geographic location, and business and organizational needs. Full-time positions are eligible for paid time off, health, dental, vision, life and disability benefits. Part-time positions are eligible for dental, vision, life, and disability benefits. For additional information concerning our benefits, visit our Benefits and Career Development page:

ABOUT

At Ulta Beauty (NASDAQ: ULTA), the possibilities are beautiful . Ulta Beauty is the largest North American beauty retailer and the premier beauty destination for cosmetics, fragrance, skin care products, hair care products and salon services. We bring possibilities to life through the power of beauty each and every day in our stores and online with more than 25,000 products from approximately 500 well-established and emerging beauty brands across all categories and price points, including Ulta Beauty’s own private label. Ulta Beauty also offers a full-service salon in every store featuring—hair, skin, brow, and make-up services.

We will consider for employment all qualified applicants, including those with arrest records, conviction records, or other criminal histories, in a manner consistent with the requirements of any applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York City Fair Chance Act.