College Adminstrative Assistant I

COLLEGE ADMINISTRATIVE ASSISTANT I - SCHOOL OF NURSING MALCOLM X COLLEGE

Malcolm X College is seeking a College Administrative Assistant I for the School of Nursing. The School of Nursing is dedicated to providing our students with the best educational experience. The Nursing programs focus on preparing our students to become professional and provides quality patient care in the healthcare industry.

Under general supervision, performs administrative, personnel and or fiscal services in a college administrative unit; and performs related duties as required.

ESSENTIAL DUTIES:

• Performs and oversees the performance of the personnel functions for the college administration.
• Performs calculations and compiles pertinent data required for budgetary and fiscal reports; assists in the preparation of budgets and the allocation of program funds.
• Maintains a liaison between administration, faculty and students.
• Composes correspondence and assists in the formulation of personnel practices and procedures.
• Reviews material, supply and equipment requisitions and prepares expense vouchers.
• Conducts studies to improve the efficiency of the operations within an organizational unit.
• May assist in the interview process of applicants for clerical staff positions.
• Performs related duties as required.

QUALIFICATIONS:

• Graduate from high school or the equivalent is required; two years of college supplemented by at least two years of progressively responsible clerical and administrative experience; or an equivalent combination of raining or experience.
• Considerable knowledge of the principles and practices of public and business administration. Considerable knowledge of department practices and procedures. Good knowledge of general office computer software.
• Ability to work and interact with the general public and college personnel. Ability to speak and write effectively. Ability to plan, assign and supervise administrative and clerical tasks.
• Good organizational skills. Good verbal and written communication skills. Good computer and keyboarding skills.

WE OFFER: Excellent health benefits at a low cost; Investment plans 403(b) & 457(b); SURS Retirement Plan; Generous vacation, holidays, personal and sick days; Tuition Reimbursement and Public Service Loan Forgiveness. For a more detailed overview of benefits please visit our benefits page.

For the third time in four years, Malcolm X College was selected as a Promising Places to Work in Community Colleges award winner! The award is given by the National Institute for Staff and Organizational Development (NISOD), a membership organization committed to promoting and celebrating excellence in teaching and leadership at community and technical colleges, and Diverse: Issues in Higher Education, a leading academic publication.

MXC was recognized for its best-in-class student and staff recruitment and retention practices, inclusive learning and working environments, and meaningful community service and engagement opportunities.

Chicago residency is required for all full-time employees within 6 months of hire. We are an equal opportunity and affirmative action employer. Thank you for your interest in City Colleges of Chicago! This position is represented by the Local 1708 union