Comptroller

Job Title Comptroller

Reports To Mayor

Positions Supervised Deputy Comptroller, Account Clerk III, Account Clerk II

COMPTROLLER ’s role within the big picture of the City’s overall success.

The Comptroller is responsible for managing and overseeing the City’s financial operations, including budgeting, accounting, forecasting, and reporting. This role ensures the accuracy and integrity of all financial records in compliance with local, state, and federal requirements. The Comptroller directs the preparation and administration of the annual budget, supervises the work of finance staff, and coordinates financial audits. The position requires a comprehensive understanding of governmental fund accounting, cash management, and the reporting of federal, state, county, and local revenue streams.

Education and Experience – An equivalent combination of education, training and experience will be considered.

Education Bachelor (Related Field)

Experience Four years of previous relevant work experience is required.

Certifications

Licensing Certified Public Accountant (CPA) designation preferred but not required.

Residency Employees may establish & maintain their principal residence within Alton Community School District 11

COMPTROLLER functions include but are not limited to the following.

Oversee Financial Operations :

• Directs all City financial activities including accounting operations, revenue and expenditure tracking, general ledger oversight, debt activity, and year-end closing.

Develop and Manage Budgets :

• Develops, reviews, and presents the annual operating, capital, administrative, and appropriations budgets, as well as property tax levy ordinances, in coordination with the Mayor, Council, and department heads, and monitors compliance throughout the fiscal year.

Cash, Fund, and Debt Management :

• Manages cash flow, fund balances, banking relationships, special funds, debt service, bond compliance, and credit rating activities to ensure fiscal stability.

Perform and Review Reconciliations :

• Performs and oversees banking and account reconciliations to ensure accuracy and integrity of financial records.

Supervise Accounting Activities :

• Oversees accounts payable, purchasing, bid processes, and other transactional functions to ensure efficiency and accuracy.

Ensure Compliance and Internal Controls :

• Ensures compliance with GASB standards, federal, state, and local regulations, grant requirements, and maintains strong internal control systems to safeguard City funds.

Financial Planning and Forecasting :

• Provides strategic financial analysis, forecasting, and advisory support to the Mayor, City Council, and department heads on fiscal policy, financing, and long-term sustainability, including attendance and presentations at City Council and Committee of the Whole meetings.

Coordinate Audits and Reporting :

• Coordinates annual audits and prepares required financial reports for City Council, regulatory agencies, grantors, and external stakeholders.

Train and Supervise Staff :

• Manages, trains, evaluates, and mentors Comptroller’s Office staff to ensure effective operations and professional development.

Grant and Special Program Management :

• Oversees grant financial compliance and reporting, ARPA and FEMA documentation, pension funding calculations, GEMT revenue allocation, and energy aggregation and efficiency programs.

The individual in this role is expected to contribute to the team's efforts by completing other related tasks as needed.

Success Framework. The following list of knowledge, skills, and abilities have been identified by our team as building blocks towards efficiency and effectiveness in this role.

• Knowledge of governmental fund accounting, public finance, and municipal budgeting.


• Knowledge of financial reporting standards and compliance with local, state, and federal regulations.


• Knowledge of audit procedures, grant funding requirements, and tax law as it applies to municipalities.


• Knowledge of financial software systems and spreadsheet applications.


• Skill in financial planning, forecasting, and analyzing complex financial data.


• Skill in developing budgets, preparing reports, and managing cash flow.


• Skill in supervising staff, delegating tasks, and evaluating performance.


• Ability to interpret financial data and make sound strategic recommendations.


• Ability to maintain confidentiality and ensure the integrity of financial records.


• Ability to implement internal controls and financial policies that promote accountability.


• Ability to work independently, prioritize tasks, and adapt to changes in regulations or technology.
  

Equipment and Tools commonly associated with the performance of the functions of this job.

Microsoft Office, Bookkeeping and Accounting Software.

Work Environment or atmospheric conditions commonly associated with the performance of the functions of this job.

• The work is primarily sedentary, performed while sitting at a desk. The position requires repetitive motions such as typing and the ability to communicate effectively in person and via electronic means.
  


• May rarely be exposed to uncomfortable temperatures, humidity, noise, chemicals/gases, contagious diseases, airborne particles/pathogens, and/or physical trauma.
  

* Physical Abilities. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Work requires the ability to sit, stand, walk for extended periods of time.


• Work requires the ability to complete repetitive wrist, hand, and/or fine motor movement.
  


• Work requires the ability to talk, hear, listen, and comprehend.
  


• Work requires visual acuity of 20 feet or more, visual acuity of 20 inches or less, precise hand/eye coordination, the ability to identify and distinguish colors.


• Must be able to lift up to 5
  

* The City of Alton offers reasonable accommodation in the hiring and employment process for individuals with disabilities. If you need assistance to accommodate a disability, you may request an accommodation at any time.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Certain job functions described herein may be subject to possible modification in accordance with applicable state and federal laws, and employees may be required to comply with the changes.